Temporary Work Placement Coordinator

Temporary Work Placement Coordinator 150 150 tcl-admin
Temporary Work Placement Coordinator
Contract / Temporary

WNC (HQ) 9155

Posted: 1st August 2022 13:55
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  • Pay Rate:

    Up to £16 per hour PAYE, depending on experience

  • Hours per Week:

    35-37 Monday – Friday, normal working hours

  • This opening assignment is for 12 months with the possibility of becoming permanent

  • Northampton,

    NN1 1ED

What's involved with this role:

Temporary Work Placement Coordinator

Reference no: WNC (HQ) 9155

Enhanced DBS required for this role

Hybrid - 4 days per week in office, 1-day per week completing administrative duties from home.

A Work Placement Coordinator is needed to source work placement opportunities for Traineeships, T-Level industrial placements and school/college/university requests.

The post will involve liaising with training providers or educational establishments to fill vacancies sourced and acting as the link person between the completion of a Traineeship/Industrial placement/work experience and progression into Apprenticeship opportunities where employment has been secured.

Key responsibilities:

  • Regularly meet with the HR recruitment nominees to identify opportunities for Traineeship, T-Levels opportunities to be utilised.
  • Contact departments directly where vacancies are known (from workforce data reports) to ask them to consider the use of Traineeships, T-Levels.
  • Respond to school/college/university requests for work experience opportunities as the co-ordinator and liaison person with those schools/colleges/universities.
  • Liaise with training providers or educational establishments to fill vacancies sourced and with managers to ensure fairness of opportunity is maintained during interview processes.
  • Be responsible for ensuring the completion of risk assessments and mitigation actions are completed prior to start of placement.
  • Ensure provision of mandatory training is considered and completed within first week of candidate starting placement.
  • Immediately raise any concerns regarding welfare, safety or safeguarding of learners to the designated safeguarding lead.
  • Contact candidates on day 5 of their placement to ensure they have settled into their placement without concerns and are happy/settled into their placement.
  • Host discussions with the learner and line manager/mentor one week prior to completion of programme to action next steps for their progression.
  • Ensure all candidates are provided with an employer reference and contact details of line manager/mentor to use when applying for future opportunities as a minimum outcome.
  • Maintain database of destination data for future reference by the apprenticeship team as and when required.


“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:


  • Safeguarding children and vulnerable adults Level 2 (or willing to complete within 10 days of starting in role).
  • English and Maths qualifications at Level 2 Functional Skills or GCSE A-C or 4-9.


  • Recent experience in providing careers advice or information, advice, and guidance in relation to educational programmes such as Traineeships, T-Level or Apprenticeships.
  • Experience of supporting line managers/mentors in similar education/workplace environments.
  • Experience of providing pastoral care for persons aged 16-24 in educational establishments or during work-based learning programmes.
  • Demonstrable experience in providing pastoral care to ensure positive outcomes for learners.

Skills/Technical skills:

  • Exceptional abilities to co-ordinate and remain focused on the wider picture to ensure positive experiences and outcomes for all learners.
  • Ability to encourage and motivate people.
  • Demonstrable ability to effectively manage varied needs of learners and flexibility to respond as best appropriately within short timescales.
  • Excellent communication and interpersonal skills.
  • Ability to identify learning needs and adapt learning practices to support learners needs.
  • Good record keeping skills and attention to detail.
  • Efficient time management and ability to plan.
  • Ability to communicate with and influence others to build positive relationships.
  • Efficient IT Skills across Microsoft office applications (including Word, Excel, PowerPoint and Teams).


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  5. Full Driving licence, access to a vehicle or access to means of mobility support.
  6. Please refer to the Role Requirements section above - your CV must address the requirements listed.


Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.


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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: WNC (HQ) 9155
Temporary Work Placement Coordinator
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

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Job Ref: WNC (HQ) 9155
Temporary Work Placement Coordinator
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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