Temporary Team Support Specialist – PA (Admin and Clerical)

Temporary Team Support Specialist – PA (Admin and Clerical) 150 150 tcl-admin
Temporary Team Support Specialist - PA (Admin and Clerical)
Oxford
Contract / Temporary

Oxfordshire 5221751

Posted: 11th January 2023 13:39
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  • Pay Rate:

    £14.38 per hour PAYE

  • Hours per Week:

    37, Monday – Friday, normal working hours

  • This opening assignment is for 5-6 months

  • Oxford,

    OX1 1ND

What's involved with this role:

Temporary Team Support Specialist – PA (Admin and Clerical)

Reference no: Oxfordshire 5221751

Pay Rate: £14.38 per hour PAYE

Basic DBS required for this role

Hybrid role - This role requires 2 days each week working in the office. The other days can be working from home.

A Team Support Specialist is needed to support several senior leaders in our directorate, and you will be part of a team of PAs.

To provide a high level of support to the Deputy Directors in their Leadership role ensuring that relevant support is always provided.

Key responsibilities:

  • Providing a high level of support to the Deputy Directors in their Leadership role, showing a broad understanding of their pressures and demands and the wider organisation (including partner agencies) in which they operate
  • Developing a network of internal and external contacts to enable effective horizon scanning and awareness of significant influences on the Directorate.
  • Supporting the Deputy Directors in the performance of their duties by being proactive, anticipating their needs and relieving them of administrative duties, showing initiative and working with minimum supervision.
  • Work as a team, enabling the Extended Leadership Team to function smoothly, proactively, and professionally.
  • Screen all correspondence to ensure contact is correctly prioritised and referred to other officers as appropriate
  • Ensure an effective logging, monitoring, and tracking system enables completion of deadlines to be met on correspondence, tasks and preparation for forthcoming meetings.
  • Track and chase responses from delegated tasks to ensure all matters are dealt with efficiently and effectively.
  • Deal with any complaints referred to the Director or Deputy Directors, to include commissioning information/ drafting replies to ensure response.
  • Producing correspondence and reports etc. using MS Office
  • Managing diaries, arranging meetings and seminars including taking minutes where appropriate and preparing papers for meetings.
  • Provide a professional first point of contact for staff, visitors, and the public, ensuring excellent levels of customer service always.
  • Assist with processing of financial tasks including e-procurement and receipting of goods.
  • Handle sensitive information in a confidential and tactful manner, including high level case work.
  • Understand the core business of the Directorate and contribute to its development and delivery through the Director’s Office demonstrating appropriate political awareness when dealing with enquiries from MPs and Members.

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Experience:

  • A Levels or equivalent qualification(s) with English and Maths at GCE level (or equivalent standard of education) or comparable ability.
  • Proven experience and track record of successfully providing personal administration in a senior support role.
  • Experience of using MS Office, i.e., Word, Excel, PowerPoint, Outlook including electronic diary management to an advanced level.

Skills/Technical skills:

  • Flexible attitude and able to handle change effectively.
  • Able to find solutions and use own initiative.
  • The ability to use a keyboard with a high level of precision and speed.
  • The ability to work under a high degree of pressure including meeting unpredictable deadlines and dealing with conflicting demands.
  • Methodical and organised approach to tasks, with an eye for detail.
  • The ability to make frequent decisions and exercise initiative independently.

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  5. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

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Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

Give yourself the best chance of success - View our CV Tip

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Oxfordshire 5221751
Temporary Team Support Specialist - PA (Admin and Clerical)
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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Job Ref: Oxfordshire 5221751
Temporary Team Support Specialist - PA (Admin and Clerical)
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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