Temporary PT Administrative Officer – Resources

Temporary PT Administrative Officer – Resources 150 150 tcl-admin
Temporary PT Administrative Officer – Resources
Southwark, London
Contract / Temporary

Southwark 5208452

Posted: 16th June 2022 14:50
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  • Pay Rate:

    £11.03 per hour PAYE

  • Hours per Week:

    20 Tuesdays, Wednesdays & Thursday, normal working hours

  • This opening assignment is for 3 months

  • Southwark, London,

    SE17 E4

What's involved with this role:

Temporary PT Administrative Officer – Resources

Reference no:  Southwark 5208452

The Administrative Officer will be responsible for processing either section based administrative processes, or corporate administrative systems on behalf of a particular team(s).  He/she also provides general office management tasks or gives direction to junior staff in completing.

Key responsibilities:

  • Responsible for delivering section based or council wide administrative processes. This will require the application and interpretation of defined criteria or seeking out solutions where issues are not straightforward, only clearing or referring complex matters.
  • Working with other council functions or partner services to gather information and coordinate responses to internal or external enquiries.
  • Make contact by phone; compose correspondence and e-mails as part of the application of processes or in response to specific enquiries. Seek solutions and be accountable for related follow up action where appropriate to the role and the section’s purpose.
  • Provide office support which may require the direction of others, dealing with incoming phone calls, meeting arrangements, data management – scanning, archiving, logging and distributing data, participating in reviews of processes and systems
  • Maintain various administrative related manual or electronic systems, including corporate IT systems, spreadsheets, databases, text files.  Be able to respond to queries and to produce appropriate outputs, e.g. reports.
  • Produce written and statistical reports, using Microsoft Office suite or other appropriate software. This may include preparing reports for a specific need.
  • Dependent on the organisation of the section, supervise one or more staff involved in the provision of administrative tasks.
  • Take specific responsibility for a function related to the smooth operation of the office environment, which would require some specific knowledge (e.g. health and safety issues), or co-ordinating others’ activities, or setting up an administrative process that support the work of the Section.

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

 

***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.

 

Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Working knowledge of Microsoft Office at a level to compile; reports (including embedded tables / diagrams), correspondence, presentations, maintaining spreadsheets, meeting arrangements.
  3. Knowledge of how equal opportunities principles apply in administrative and customer services.
  4. Literacy skills in order to compile management information, non-standard correspondence, minute and produce accurate records of meetings.
  5. Understand how to manage manual and IT based records efficiently and with appropriate confidentiality.
  6. Experience of composing written materials that meet customers’ needs.

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

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Job Ref: Southwark 5208452
Temporary PT Administrative Officer – Resources
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Southwark 5208452
Temporary PT Administrative Officer – Resources
Client Category: Local Authority

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