Temporary Procurement Admin Assistant x2

Temporary Procurement Admin Assistant x2 150 150 tcl-admin
Temporary Procurement Admin Assistant x2
 LEWES
Contract / Temporary

Sussex P TCL346911

Posted: 22nd September 2022 10:17
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  • Pay Rate:

    up to £12.13 per hour PAYE depending on experience

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 1 month (tbc)

  •  LEWES,

    BN7 2DZ

What's involved with this role:

Temporary Procurement Admin Assistant x2 

Job Ref: Sussex P TCL346911 

Pay Rate: up to £12.13 per hour PAYE depending on experience   

Temp to perm is very likely for this role

Hybrid working 

Procurement Assistant to offer support to Procurement Officers, Senior Procurement Officers and the Head of Procurement . To support the forces with their procurement activity.  The role will focus on lower value or lower risk procurements, typically spot buying but also incorporating call offs from frameworks or running tenders as appropriate.  The role will support Procurement Officers and Senior Procurement Officers with the higher value / higher risk and more complex procurements. The role will support with administrative tasks, reporting and processing on systems as directed. As a front line role, there will be significant contact with stakeholders across the forces and externally

Key Responsibilities: 

 

  • To ensure that all purchase orders, vendor requests, tenders &  competition processes are completed in accordance to both local (Contract Standing Orders) and Legislative requirements.  
  • Responsible for accruing and assimilating records to create management information that will both ensure continuous improvement in the Forces’ current activity and highlight future procurement opportunities. 
  • Implement and maintain efficient and effective working procedures within the department to cover all aspects of lower value / risk procurement activities and tasks. 
  • Devise and prepare documentation for low value, less complex contracts and orders for goods and services in consultation with internal stakeholders, ensuring needs are understood and that functionality and performance are effective. 
  • Prepare and submit detailed recommendations for contract award to a Senior Procurement Officer, the Head of Procurement or other roles as appropriate and in accordance with Contract Standing Orders.  
  • Prepare financial analysis and forecasts of future and current expenditure on contracts to ensure costs and savings are within the proposed budgetary constraints and commercial risks are identified. 
  • Ensure contracts and / or purchase orders for goods and services are properly authorised and the relevant documentation is completed and filed – both hard and electronic copies as appropriate. 
  • Monitor and report upon the actions taken in response to poor performance by suppliers. Ensure that remedial actions are taken or escalated within the department where appropriate. 
  • Provide support to Procurement Officers or Senior Procurement Officers on higher value or complex procurements. 
  • Prepare reports on procurement activity across the Forces 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria: 

  • Educated to O Level/GCSE or equivalent 
  • MCIPS (or working towards the qualification) (desirable)
  • Has an understanding of how to escalate issues and present in a concise manner to senior managers 
  • Commercial awareness that demonstrates an understanding of how markets operates, motivators for suppliers, cost construction and negotiation principles (desirable)
  • Experience of financial analysis, evaluations, benchmarking (desirable)
  • Public sector procurement experience
  • Experience of preparing reports and reviewing for accuracy (desirable)
  • Good stakeholder engagement skills that enable them to build relationships with key stakeholders 
  • Strong organisational skills for setting own workplans and timetables for projects 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD. 

NB: Police Vacancy - only for candidates with a minimum of 3 years continuous UK address history. 

Please note that this vacancy is subject to a strict security vetting procedure. 

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application. 


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items: 

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours. NB: Police Vacancy - only for candidates with a minimum of 3 years continuous UK address history. 
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this. 
  3. Your availability to work either immediately, or at short notice. 
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed. 

 

Other preferable/desirable details to include on your CV, if applicable: 

  1. Any local authority/public sector experience 
  2. Any relevant qualifications held or being studied for. 

ALD 

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Job Ref: Sussex P TCL346911
Temporary Procurement Admin Assistant x2
Client Category: Police Force

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Sussex P TCL346911
Temporary Procurement Admin Assistant x2
Client Category: Police Force

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