- Pay Rate:
£14.25 per hour PAYE
- Hours per Week:
35-37 Monday – Friday, normal working hours
This opening assignment is for 2-3 months.
- Southwark, London,
Temporary Practice Coordinator-Admin & Clerical
Reference no: Southwark 5208682
Enhanced DBS required
The postholder will be required to provide a first point of contact for the children and families supported by the practice group, identifying needs and providing appropriate support and advice. They will perform business support duties within Southwark Youth Justice Services. The YJS provides multi-disciplinary services and interventions for young people and their families
- Provide business support duties to manage the services allocation processes that includes the allocation of cases , inputting into the database.
- Support other YJS duties and the delivery of tasks, duties and interventions group work, support case management on the database, data tidying, writing correspondence minuting meetings , arranging interpreting services, arranging meetings, training etc,
- Maintain systems and processes that enable the smooth running of the practice group
- Act as a first point of contact for enquiries to the practice group, some of which may be complex and/or contentious, from members of the public, other staff, and partner agencies.
- Actively contribute to weekly practice group meetings and update group members on relevant statistical information such as caseloads, reviews, health-checks, timescales etc.
- Maintain systems for key statutory requirements for children as directed by the Advanced Practitioner, for example child protection visits, children’s reviews etc, ensuring that members of the practice group are aware of progress, issues and due dates in advance.
- Quality check details such as addresses, reports, minutes, actions and phone calls, to ensure recording is up to date, accurate and that timescales (statutory and internal) are met.
- Manage data and document management within the Practice Group (paper and electronic) including scanning, filing and distribution of documents.
- Support the induction, coaching and mentoring of new practice group members.
- Arrange transport and other appointments for families, for example children’s medicals, as directed by the members of the practice group.
- Ensure diaries and appointments for members of the practice group are co-ordinated and accessible.
- Organise meetings and arrange venues for members of the practice group
- Service case meetings ensuring papers are prepared, relevant professionals are invited, taking minutes, and maintaining accurate records of decisions and actions as required.
- Collate, produce and quality assure management information and assist in the preparation of reports and briefing papers.
- Undertake standard research or project work on behalf of the practice group as directed by the Advanced Practitioner.
- Ensure financial payments to families are efficiently managed. Raise purchase orders (paper and electronic) and ensure appropriate authorisation for payments.
- Draft standard correspondence for the social work practice group and generate and share templates to reduce duplication, ensuring that correspondence is accurate and that all letters, including complaints, are responded to within reasonable timescales
- Liaise with central business support to ensure appropriate and adequate stationery and office equipment is available.
- Ensure that when feasible the recording of the work of practice group is complete and accurate and that other tasks required in preparation for inspection are up to date.
“Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:
Experience & Knowledge / Technical skills
- Previous experience in a similar environment
- Previous experience in drafting correspondence and writing reports for a range of different audiences
- Awareness of, and sensitivity to, the needs of vulnerable children and their families
- Understanding of the role and responsibilities of the Children’s services function
- Knowledge of financial systems and processes, including budget monitoring.
Skills & Abilities
- Strong organisational skills
- Excellent communication skills including the ability to deal with people in a sensitive and appropriate manner.
- Ability to understand and retain information about children’s cases including social work interventions and the roles of different agencies in meeting children’s needs.
- Ability to analyse and evaluate performance information and present reports on key indicators
- Ability to write clear and concise reports, including summarising information about children and families and drafting letters to members of the public and other agencies.
- Computer literacy and the ability to produce good quality data in a variety of formats.
- Ability to work with word processing packages at a speed commensurate with the responsibilities of the role
NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.
If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
- Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service
- Please refer to the Role Requirements section above - your CV must address the requirements listed.
Other preferable/desirable details to include on your CV, if applicable:
- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.
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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.
Temporary Practice Coordinator-Admin & Clerical
Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.
Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.
Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.
We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.
We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.