Temporary Personal Assistant/Executive Assistant/Admin

Temporary Personal Assistant/Executive Assistant/Admin 150 150 TCLRec
Temporary Personal Assistant/Executive Assistant/Admin
Bournemouth, Dorset
Contract / Temporary

Bournemouth 5236040

Posted: 15th September 2023 08:32
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  • Pay Rate:

    £12.70 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 3-4 months

  • Bournemouth, Dorset,

    BH2 6DY

What's involved with this role:

Temporary Personal Assistant/Executive Assistant/Admin

Reference no:  Bournemouth 5236040

Pay Rate: £12.70 per hour PAYE

37 Hours Monday – Friday, normal working hours

This opening assignment is for 3-4 months

City: Bournemouth, Dorset

Proven minute taking skills and experience are essential for this role.

The purpose of the role is to provide an efficient and confidential personal assistant service to senior members of the Corporate Management Board and external consultants.  To ensure that BCP runs effectively and efficiently and complies with governance at the most senior level.  To deputise for the Higher and Senior Executive Officer during periods of absence.

Key responsibilities:

  • Arrange and organise Director's appointments and diary system, including scheduling and the tracking of actions.
  • Arrange and service meetings, including venue booking, agenda preparation, collation and preparation of supporting papers and minute taking of accurate and clear notes as well as coordination of follow up actions.
  • Support the preparation of cabinet and corporate reporting procedures undertaken by the Director, including collation of information and tracking the progress of reports through the democratic process. To use an effective digital bring forward system to ensure the Director is equipped with necessary papers and briefing material for all meetings.
  • Create project plans and progress actions to ensure deadlines and milestones are reached.
  • Prepare the Director with feedback on deadline and milestone progress.
  • Undertake other duties appropriate to the level and general nature of the post
  • Arrange conferences and to be available to facilitate the event and provide confidential note-taking if required. Main activities would include agenda preparation, support with presentation preparation, collation of attendee responses, sourcing venue, ensuring equipment requirements are met as well as being aware of any particular catering/dietary requirements. To also make all travel arrangements as and when required.


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:



  1. 3 A Levels, NVQ 2/3 in Business Administration (or equivalent experience).


Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience of providing first class secretariat support to senior management in a fast-paced environment.
  3. Be able to assimilate large amounts of information at pace with a high degree of accuracy.
  4. Excellent organisational skills and the ability to prioritise tasks to meet tight deadlines.
  5. Ability to work under pressure and at pace with senior leaders.
  6. Strong interpersonal skills and communicates in a planned, controlled and appropriate manner with all stakeholders.
  7. Ability to work flexibly in an environment with changing priorities.
  8. Good knowledge of administrative practices, processes and procedures within an office environment.
  9. Minute taking.
  10. ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Bournemouth 5236040
Temporary Personal Assistant/Executive Assistant/Admin
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.

Job Ref: Bournemouth 5236040
Temporary Personal Assistant/Executive Assistant/Admin
Client Category: Local Authority

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Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

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