Temporary Personal Assistant (Admin & Clerical)

Reference no: Oxfordshire 5210874

The role is primarily remote working but may be occasions when you will be expected to attend the office.

A Personal Assistant is needed to provide administrative support to several tier 3 managers enabling the best possible support to be provided to both internal and external customers.

Key responsibilities:

• Dealing with confidential matters and handling a wide range of enquiries through to a satisfactory outcome, carrying out research and following up on planned tasks.
• Organisation of workload under minimal supervision.
• Work in a pro-active way to support Tier 3 managers in the performance of their duties.
• Provide administrative support to Tier 3 managers using a high level of communication, organisation, administrative skills.
• Undertake confidentiality, discretion, the use of initiative and the ability to work effectively with the Senior Management Team, staff at all levels and service users.
• Liaise with both internal and external officers, elected members of organisations, agencies etc. as appropriate.
• Deal sensitively with queries and concerns from members of the public, service users and carers, ensuring timely action is taken in the absence of the Manager.
• Type and prepare documents, correspondence/presentations from a variety of sources. This includes producing high quality, original letters from outline information and the use of spreadsheets.
• Co-ordinate and maintain diaries, arranging meetings and appointments, ensuring that commitments and competing demands are efficiently managed and future needs anticipated to enable managers to operate effectively.
• Opening, screening, and prioritising post, ensuring urgent replies are attended to. Recording of incoming and outgoing post, ensuring appropriate actions are followed through.
• Arrange, service and minute meetings (where agreed).
• Attend meetings as minute taker as agreed preparing the agenda ensuring that supporting documents are received in a timely way to enable the papers to be circulated in advance of the meeting.

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Experience, Skills, Knowledge / Technical skills:

• Strong minute taking skills and experience of facilitating meetings.
• Experience in an administrative or PA/EA role, including undertaking clerical tasks such as diary management etc.
• Microsoft Office suite experience.
• Inbox management skills.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.