Temporary Payments Assistant – Finance

Temporary Payments Assistant – Finance 150 150 tcl-admin
Temporary Payments Assistant - Finance
Contract / Temporary

RHL RQ646914

Posted: 4th August 2022 09:30
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  • Pay Rate:

    £13.00 per hour PAYE

  • Hours per Week:

    35 Monday – Friday, normal working hours

  • This opening assignment is for 4 months

  • EGHAM,

    TW20 0EX

What's involved with this role:

Full Job Title: Temporary Payments Assistant - Finance

Reference no: RHL RQ646914

The post holder will be the first point of contact for all account payable queries, ensuring prompt, accurate and timely payment of suppliers and other payments.

Carry out a variety of Accounts Payable duties to ensure the smooth running of the Accounts Payable function. The role is varied and includes the processing of supplier invoices & staff expenses, payments to suppliers & staff and reconciliation of supplier statements.

  • Take responsibility for timely and accurate processing of invoices and credit notes from suppliers and payment claims received from internal and external are processed in a professional manner ensuring compliance and payment dates are met.
  • To check, input and match purchase invoices to the appropriate purchase orders to ensure that the invoiced quantities and prices are in agreement with the original purchase orders or investigation where no order exists.
  • Timely and accurate checking of online staff expense claims, matching receipts to claims where appropriate and authorisation of claims where correct. Re-distribute incorrect claims to staff in a timely and sensitive manner, assisting staff to re-submit claims.
  • Timely and accurate processing of manual (non-online) expense claims.
  • To process weekly BACS payment run.
  • To deal with queries, both internal and external, concerning purchase orders, invoices and payments made by the University.
  • Periodic reconciliation of supplier accounts to supplier statements – in order to ensure the accuracy of payables data.
  • Ensure credit balances are reviewed and refunds are requested from suppliers in a timely manner.
  • Assisting with the opening and distribution of the daily Departmental post.
  • Liaise with the Procurement Team in connection with the maintenance of the supplier masterfile.


Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

  1. Minimum of 12 months recent financial payments experience in a similar role, or context and ideally within a public sector organisation
  2. Experience:
    1. Significant experience gained in a system and financial operations processes - desirable
    2. Experience of using Unit 4 Business World desirable
    3. Experience of using Proactis Invoice Capture - desirable
  3. Knowledge, Skills & Abilities:
    1. Comprehensive knowledge and demonstrable experience of working on purchase ledgers/accounts payable sections.
    2. Ability to use computer based accounting systems.
    3. High level of attention to detail and accuracy and able to analyse data.
    4. Demonstrate ability to work under pressure, with high workload and to a high level of accuracy to meet deadlines.
    5. Excellent written and verbal communications skills.
    6. Good organisational and time management skills.
    7. Ability to work productively in a team environment to achieve desired outcomes.
    8. Good analytical and problem solving skills.
    9. Takes ownership of the successful resolution of supplier/staff queries.
  4. Strong IT skills including Microsoft packages


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above – your CV must address the requirements listed

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for


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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: RHL RQ646914
Temporary Payments Assistant - Finance
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: RHL RQ646914
Temporary Payments Assistant - Finance
Client Category: Local Authority

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