Temporary G8 Diary Manager / Admin – Executive Assistant Team

Temporary G8 Diary Manager / Admin – Executive Assistant Team 150 150 tcl-admin
Temporary G8 Diary Manager / Admin – Executive Assistant Team
Southwark, London
Contract / Temporary

MPS 0006 2506 / 1

Posted: 22nd June 2022 15:52
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  • Pay Rate:

    £16.93 per hour PAYE

  • Hours per Week:

    36 Monday – Friday, normal working hours

  • This opening assignment is for 6 months

  • Southwark, London,

    SE1 0LL

What's involved with this role:

Temporary G8 Diary Manager / Admin – Executive Assistant Team

Job Ref: MPS 0006 2506 / 1

Full CTC Vetting will be required but can be applied for on appointment

Hybrid role: regular requirements to attend the office for full or part days

This role is for a leading London Police organisation, candidates with current CTC/SC clearances will go through their vetting processes, currently this is taking up to 6 months.  If you are already in a contract that potentially is not ending for a few months and this role is of interest, do let us know, we would be happy to discuss further.

To provide effective and efficient diary management and support to the Executive Assistant team, ensuring a high level and effective service.  This includes the team’s day to day administrative activities including managing post and travel arrangements.

Key responsibilities:

  • Support Executive Assistants in managing diaries by arranging meetings and events with appropriate resources including room booking and technically proficient usage of projection systems, whiteboards, meeting software, audio equipment and related tools.
  • Coordinate diaries across the senior leadership team to ensure regular meetings are arranged and well managed and ensure consistent attendance at meetings at the right level.
  • Liaising with diary colleagues across the organisation.
  • Maintain a well-stocked stationary supply.
  • Support Executive Assistants in managing processing and feedback on submissions and correspondence.
  • Provide cover for members of the private office team, particularly Executive Assistants are on leave.

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

 

  • Experience of providing a professional administrative support service at a senior level including diary management and minute taking experience.
  • Excellent organisational skills, ability to multi-task and organise others.
  • Ability to filter information and assess priorities.
  • Ability to exercise discretion in dealing with confidential or sensitive matters.
  • Confident and able to work on own initiative and with limited supervision.
  • Excellent IT skills including Microsoft Office 365.

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. CTC Vetting (desirable).
  5. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

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Job Ref: MPS 0006 2506 / 1
Temporary G8 Diary Manager / Admin – Executive Assistant Team
Client Category: Police Force

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: MPS 0006 2506 / 1
Temporary G8 Diary Manager / Admin – Executive Assistant Team
Client Category: Police Force

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