Temporary Fleet & Workshop Administrator

Temporary Fleet & Workshop Administrator 150 150 tcl-admin
Temporary Fleet & Workshop Administrator
Redcar
Contract / Temporary

Redcar 6779613560281

Posted: 13th September 2022 16:09
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  • Pay Rate:

    £11.70 per hour PAYE

  • Hours per Week:

    35-37 Monday – Friday, normal working hours

  • This opening assignment is for 3 months

  • Redcar,

    TS105JU

What's involved with this role:

Temporary Fleet & Workshop Administrator

Reference no:  Redcar 6779613560281

The role is to support primarily the Fleet and Workshop services by carrying out fleet administrative functions within the Department. The role of the post holder(s) is to ensure that all administration functions are carried out in timely manner to reduce delay.

The purpose of the role is to provide accurate information as required by both internal and external customers to support prompt payment of invoices. Working with administrative colleagues to provide flexible and inter-operable support across the range of fleet duties.

Key responsibilities:

  • To assist with all administrative tasks to support the Fleet and Workshop Service in the day-to-day operations of the vehicle workshops, ensuring the effective financial administrative requirements for the range of specific contracts for items including supply of parts, tyres, external maintenance, and vehicle hire.
  • Work with the Fleet Manager and Workshop Manager to ensure statistical and financial information in relation to service and repair costs and performance of workshops is provided and reported as required.
  • To prepare documents, compile data and populate spreadsheets including fleet management information to ensure clear records are in place for the spend undertaken by this service.
  • Ensuring that up to date and accurate records are held which can be used for preparation of performance figures, preparing journals and periodic recharges for finance, and data for FOI requests through the use of relevant electronic administrative systems including but not limited to using Agresso, Microsoft Office applications, specialised fleet software packages/databases
  • The postholder will be responsible for the financial management and processing of significant fleet budgets, therefore will need to ensure they are working closely with suppliers to raise orders, ensure timely invoices are received, prompt payments are made, monthly reconciliations are in place and outstanding invoices are received to avoid any delays in processing.
  • Liaising and recharging to internal departments and external organisations for costs relating to parts, repairs, hire costs and other associated invoices.
  • To undertake such duties as may be commensurate with the seniority of the post
  • To ensure that the Council’s corporate Health & Safety policy is followed and training is undertaken in all pertinent health and safety procedures
  • To partake in the Council’s and Directorate’s staff training and development policies as well as the Council’s system of performance appraisal
  • To treat all information gathered for the Council and Directorate, either electronically or manually, in a confidential manner
  • All employees are required to demonstrate a commitment when carrying out their duties which promotes and values diversity and the equality of opportunity in relation to employees and service users which is in line with the Council’s Equality & Diversity Policy.
  • To be responsible for identifying and managing all risks associated with the job role through effective application of internal controls and risk assessments to support the achievement of Corporate and Service objectives

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

 

Qualifications:

  1. NVQ Level 3 in an administration or financial qualification, or equivalent

 

Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience of dealing with challenging customers.
  3. Experience in the provision of high-quality business support.
  4. Proven success in dealing with complex or sensitive customer relations.
  5. Demonstrable and significant experience of using own initiative and prioritising own workload with minimum supervision.
  6. Experience of working with the public / customers / contractors.

 

Skills & Abilities:

  1. Good oral and written communication skills.
  2. Good level of administrative techniques.
  3. Ability to work on own initiative.
  4. A proven ability to interrogate databases & retrieve information from them (not just inputting).
  5. Good financial management skills.
  6. Good organisational skills.
  7. ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Redcar 6779613560281
Temporary Fleet & Workshop Administrator
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Redcar 6779613560281
Temporary Fleet & Workshop Administrator
Client Category: Local Authority

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Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

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