Temporary Fleet Support Officer – Admin & Clerical

Temporary Fleet Support Officer – Admin & Clerical 150 150 tcl-admin
Temporary Fleet Support Officer - Admin & Clerical
Hackney, London
Contract / Temporary

Hackney RQ637082

Posted: 22nd July 2022 12:48
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  • Pay Rate:

    £16.01 per hour PAYE

  • Hours per Week:

    36 Monday – Friday, normal working hours

  • This opening assignment is for 3 months

  • Hackney, London,

    E8 1DY

What's involved with this role:

Temporary Fleet Support Officer - Admin & Clerical

Reference no:  Hackney RQ637082

A Fleet Support Officer required to support the management of the Fleet Management Unit and Fleet Maintenance Centre with the core services including legal compliance, safety, sustainability,  financial efficiency and customer service.

Duties to include:

  • As part of a support team, to provide a central point for all fleet related queries
  • To assist the managers of the Fleet Management Unit to ensure all legal compliance issues are adhered to
  • To operate the Fleet Focus M5 fleet software system and assist with its ongoing development. Identify issues relating to vehicle maintenance records, activities, problems within the software through various reporting functions bringing issues identified to the appropriate fleet or service managers
  • To assist in the identification and provision of ad-hoc training
  • To input Fleet orders, procurements, invoices onto the Councils Financial System
  • To support the Fleet Management Unit in the procurement of goods and services
  • To input Fleet orders, procurements, invoices onto the Councils Financial System
  • To support the Fleet Management Unit in the procurement of goods and services
  • To undertake audits for fleet activity and legal compliance on a regular basis providing advice and guidance for minor non-compliance correction or referring serious non-compliance to senior fleet officers
  • To fully utilise Fleet Focus M5 fleet software system and maintain vehicle files ensuring compliance documents are kept up to date

This role is predominantly office based however, there is scope to work from home.


Key responsibilities:

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:


***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.


Skills & Abilities

  • Able to demonstrate a track record of applying analytical skills
  • Able to demonstrate good influencing and negotiating skills
  • Understanding of the operation of Fleet systems in a large and multi service organisation
  • Understanding of legal requirements of running a fleet under ‘Operator Licence’ conditions
  • Personal and professional demeanour which generates credibility and confidence amongst Members, managers, staff, external partners, suppliers and all other stakeholders
  • Ability to demonstrate good oral, written and presentational skills
  • Able to acquire new skills and demonstrate a strong commitment to learning/continuous professional development for self and others
  • Ability to demonstrate high attention to detail as evidenced in a regulatory environment



  • Experience of fleet management systems, particularly relating to commercial vehicles and ’Operator Licencing’
  • Experience of supporting a legislative based function
  • Experience of dealing with regulatory bodies and Trade Associations such as the Office of the Traffic Commissioner; Vehicle & Operator Services Agency (VOSA); Driver and Vehicle Standards Agency (DVLA); Freight Transport Association (FTA) and Transport for London (TFL).
  • Experience of document retention and retrieval
  • Experience of dealing with Penalty Charge Notices and Congestion charging administration
  • Experience of Using a Commercial Vehicle Management System
  • Experience of using an electronic invoicing system
  • Experience of working with Transport regulators
  • Experience of administration and storage of documents for ‘Operator Licence’ requirements
  • Experience of using computer systems such as Microsoft or Google to develop and maintain spreadsheets / databases with simple formulas, Word for basic letter writing and Powerpoint for basic presentations and / or dedicated fleet management software for maintaining fleet and maintenance history


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  5. Please refer to the Role Requirements section above - your CV must address the requirements listed.


Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.


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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Hackney RQ637082
Temporary Fleet Support Officer - Admin & Clerical
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Hackney RQ637082
Temporary Fleet Support Officer - Admin & Clerical
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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