Temporary Executive PA/Administrator – People

Temporary Executive PA/Administrator – People 150 150 tcl-admin
Temporary Executive PA/Administrator – People
DORCHESTER
Contract / Temporary

Dorset 5208939

Posted: 24th June 2022 06:12
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  • Pay Rate:

    Up to £13.71 per hour PAYE, depending on experience

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 6 months

  • DORCHESTER,

    DT1 1XJ

What's involved with this role:

Full Job Title: Temporary Executive PA/Administrator – People

Reference no: Dorset 5208939

The candidate will be working on a hybrid basis 2 days a week in the office and 3 days at home, this can be altered by the hiring manager once employment has commenced.

The candidate will need to be able to take minutes at meetings, and provide complex diary management. Some knowledge of dealing with Grievances is required and the candidate will need to be able to work under their own initiative and be able work well to deadlines.

You will be expected to have good organisational skills and be able to use IT effectively in implementing tasks.

 

Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

  1. Qualifications:
    1. A secretarial diploma or equivalent business administration qualification
    2. RSA Stage III typing certificate or Word Advanced (ECDL) or equivalent
    3. ECDL qualification or equivalent
  2. Experience:
    1. Minimum of 18 months recent PA/administration experience in a similar role, or context and ideally within a public sector organisation
    2. Experience of dealing with a complex workload with conflicting deadlines
    3. Experience of dealing with confidential information
  3. Detailed knowledge of Local Government
  4. Detailed knowledge of the role and function of the Local Authority, in particular the directorate within which the post in based
  5. Skills & Abilities:
    1. Ability to take and produce accurate notes/minutes at formal meetings
    2. Ability to maintain a good working knowledge current to the Senior Leadership Team /Corporate Leadership Team / Elected Members’ responsibility
    3. Ability to liaise, negotiate and maintain working relationships with both internal and external customers at all levels within the Council including Elected Members and MPs
    4. Ability to deal diplomatically with complex or sensitive issues
    5. Ability to ensure the Council is appropriately represented at all times
    6. Ability to work without supervision using own initiative
    7. Ability to use time management and organisational skills to multi-task at any given time for the production of accurate work under pressure
  6. ICT Skills: Excellent IT skills including Microsoft packages or equivalent (e.g. G Suite)

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above – your CV must address the requirements listed

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for

N

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Dorset 5208939
Temporary Executive PA/Administrator – People
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

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Job Ref: Dorset 5208939
Temporary Executive PA/Administrator – People
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

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