Temporary Deputy Elections Officer- Democratic Services

Temporary Deputy Elections Officer- Democratic Services 150 150 tcl-admin
Temporary Deputy Elections Officer- Democratic Services
Contract / Temporary

Oldham 0006 51C3 / 1

Posted: 2nd August 2022 11:38
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  • Pay Rate:

    up to £17.00 per hour PAYE, depending on experience

  • Hours per Week:

    35-37 Monday – Friday, normal working hours

  • This opening assignment is for 2-3 months.

  • Oldham,

    OL1 1NL

What's involved with this role:

Temporary Deputy Elections Officer- Democratic Services

Reference no: Oldham 0006 51C3 / 1

The post holder will run the day-to-day delivery and management of the Elections and Electoral Registration Service to ensure the organisation of Parliamentary, European, Local and Parish elections and Referenda and the efficient and accurate compilation and maintenance of the Electoral Register, including the observation and provision of all statutory and regulatory issues, the appointment of staff and production of the registers.

Key responsibilities:

  • Organise parliamentary, European, Municipal, any associated by-elections and referenda on behalf of the Returning Officer/Deputy Returning Officer ensuring that the Returning Officers statutory obligations and deadlines are met and with accuracy.
  • Recruit, appoint and train temporary staff in relation to election duties
  • Ensure that all premises associated with an election are available, hired and fully staffed. Liaise with the police regarding security aspects at all such premises.
  • Arrange and monitor procedures in relation to absent voters
  • Ensure that Candidates and their Agents receive nomination documentation and official notices
  • Receive, check and accept/reject nomination and consent papers for Candidates and Agents for all Elections on behalf of Deputy Returning Officer.
  • Liaise with the Home Office on matters relating to the purchase of specialised equipment for Parliamentary and European elections.
  • Ensure statutory documents associated with an election e.g. notices, ballot papers, poll cards etc are printed, published and distributed in accordance with regulations.
  • Ensure the security of election material after each election as prescribed by Statute and Regulation.
  • Provide central control facilities on polling days at Parliamentary, European and Municipal elections
  • Organise and manage the counting of votes at Parliamentary, European and Municipal elections
  • Provide advice and operate other elections as may be required by the Council on an ad hoc basis, e.g. Housing Tenants Associations, Racial Equality Council.
  • Act as an adjudicator with regards to postal votes and doubtful ballot papers.


“Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Experience & Knowledge / Technical skills

  • Have or willingness to work towards an Elections professional qualification (i.e.: Certificate in Electoral Administration)
  • Recent and proven experience in electoral administration
  • Recent and proven experience of elections and electoral registration software
  • Recent and proven experience of organising and delivering major elections, the annual canvass process and the rolling registration process
  • Experience of processing and monitoring orders and payments
  • Attendance on official Elections training courses/seminars-desirable
  • Knowledge of and the ability to interpret the Representation of the People, Electoral Administration Act and associated legislation
  • Knowledge of local government, structures and decision making processes.
  • Understanding of information security, integrity and confidentiality and the requirements of data protection within the Elections and Land Charges service.
  • Knowledge of electoral registration and election processes, procedures and best practice


Skills & Abilities

  • Ability to deliver presentations and training sessions to a variety of audiences
  • Ability to motivate staff and undertake a variety of supervisory duties
  • Ability to communicate effectively both orally & in writing to a wide range of people
  • Excellent written and oral communication skills to write reports/documents and deliver presentations / training
  • Ability to give advice and guidance to others which could potentially be complicated and sensitive in nature
  • Ability to work in a political environment, including the ability to remain impartial
  • Ability to work under pressure and to prioritise work according to deadlines
  • Good analytical skills to interpret information to solve varied problems.
  • Excellent planning & organising skills
  • Competent in the use of Microsoft Office products
  • Ability to be flexible and self-motivated.


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.


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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Oldham 0006 51C3 / 1
Temporary Deputy Elections Officer- Democratic Services
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

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Job Ref: Oldham 0006 51C3 / 1
Temporary Deputy Elections Officer- Democratic Services
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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