Temporary Business Services Admin Assistant

Temporary Business Services Admin Assistant 150 150 tcl-admin
Temporary Business Services Admin Assistant
Ilkeston
Contract / Temporary

Derbyshire 5206044

Posted: 13th June 2022 14:47
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  • Pay Rate:

    £9.50 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 3 months

  • Ilkeston,

    DE7 8HG

What's involved with this role:

Temporary Business Services Admin Assistant

Reference no:  Derbyshire 5206044

A DBS disclosure is listed as a requirement for this role; however the level of disclosure has not been specified by the client.

Minute taking skills and experience is essential for this role.

The purpose of the role is to provide administrative or secretarial service to directly support a functional activity, where co-ordination, interaction with co-workers and an awareness of related activities is important. Roles will either focus on procedural understanding or customer service.

Key responsibilities:

  • Provide administrative support for meetings and internal/external events including arrangement of such events.
  • Maintain financial/stock records and review data to contribute to resource planning and follow established ordering procedures to ensure sufficient resources to meet service requirements.
  • Where required, maintain diaries, produce and manage correspondence, taking minutes and progress chasing.
  • May perform support tasks which contribute towards the area specialist in nature, managing own work load from start to finish.
  • Prepare documents and other materials to a clear brief using established formats and standard software.
  • Straightforward data analysis, manipulation and interpretation following clear procedure and guidance to provide information.
  • Understanding of relevant policies and procedures as they affect the role and the quality standards and outputs required.
  • Recognise the impact of issues arising and raise unusual or complex issues to senior employees to ensure appropriate resolution.
  • Where required, assign standard or routine tasks to others and be responsible for making sure they are completed correctly and to schedule to ensure service quality standards are maintained.

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

 

***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.

 

Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience of administrative processes and procedures in a similar role.
  3. Ability to produce comprehensive minutes for professional meetings and meet timescales.
  4. Initiative and judgement to resolve problems independently.
  5. Good written and oral communication skills and a customer focus.
  6. Understanding of relevant policies and procedures as they affect the role and the quality standards and outputs required.
  7. ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  5. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Derbyshire 5206044
Temporary Business Services Admin Assistant
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

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Job Ref: Derbyshire 5206044
Temporary Business Services Admin Assistant
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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