Temporary Business Admin Support Officer – CYPS

Temporary Business Admin Support Officer – CYPS 150 150 tcl-admin
Temporary Business Admin Support Officer – CYPS
ROMFORD, London
Contract / Temporary

Havering RQ674169

Posted: 20th September 2022 08:44
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  • Pay Rate:

    £12.92 per hour PAYE

  • Hours per Week:

    36 Monday – Friday, normal working hours

  • This opening assignment is for 2-3 months

  • ROMFORD, London,

    RM1 3BB

What's involved with this role:

Job Reference: Havering RQ674169

Pay Rate: £12.92 per hour PAYE

Enhanced DBS disclosure required

Minute taking skills and experience are essential for this role

The primary purpose of this role is to provide a reliable, high quality administrative and support service to the Children and Young People’s Service.

The key objectives are to :

  • Contribute to the development of the Business Support Team ‘service offer’, helping to professionalise and future-proof administrative and support services by participating in task-finish working groups.
  • Provide high quality, consistent, efficient and effective support services within agreed (and often stretched) timescales.
  • Prioritise workload in the face of competing demands and a pressurised working environment, often supporting multiple front line teams and projects.
  • Maintain, update and quality assure various IT systems and records, ensuring consistency, accuracy and quality of data.
  • Providing bespoke analysis reports often drawing upon a complex dataset.
  • Provide high quality self-directed administrative support, checking own work and proactively looking to raise standards and improve consistency across the team.
  • Provide high quality specialist support such as minute-taking to allocated meetings/Panels, ensuring that they operate in accordance with all legal and internally agreed standards and procedures.
  • Be the nominated ‘subject matter expert’ lead for at least two appropriate corporate functions such as HR, Finance, IT, Complaints etc.
  • Can deliver in a fast paced, complex project management and matrix management environment (where work is allocated by multiple task managers).

 

Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

  1. Experience:
    1. Experience of dealing with correspondence for the team or service in a timely, consistent and professional manner.
    2. Experience of interpreting, analysing and dealing with sensitive information and data.
    3. Excellent experience of at least two of the following functions: HR, Finance, IT, Data Analysis, Quality Assurance, Research, Project Management and Commissioning.
    4. Experience of working in a complex project management environment.
    5. Experience of financial management processes including paying and reconciling invoices, and creating, updating and reconciling spreadsheets.
    6. Subject matter expertise and knowledge of areas within the Service Area such as LAC, CP, MASH - desirable
  2. Skills & Abilities:
    1. Ability to work to tight deadlines in a fast paced, results-focused environment without compromising accuracy.
    2. Ability to administer and organise meetings, including the writing of formal minutes.
    3. Able to effectively work as part of a team.
    4. Communicating effectively with internal and external agencies by phone, email, letters and face to face.
  3. ICT Skills: Excellent working knowledge of Microsoft Office software suite and other IT applications.

 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. *** Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
  5. *** Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  6. Please refer to the Role Requirements section above – your CV must address the requirements listed

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Havering RQ674169
Temporary Business Admin Support Officer – CYPS
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

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Job Ref: Havering RQ674169
Temporary Business Admin Support Officer – CYPS
Client Category: Local Authority

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Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

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