Temporary Administrative Assistant – Resources

Temporary Administrative Assistant – Resources 150 150 tcl-admin
Temporary Administrative Assistant – Resources
Warrington
Contract / Temporary

Warrington 0005 66AD / 1

Posted: 9th June 2022 14:30
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  • Pay Rate:

    £10.43 per hour PAYE

  • Hours per Week:

    36 Monday – Friday, normal working hours

  • This opening assignment is for 2-3 months

  • Warrington,

    WA5 1QG

What's involved with this role:

Temporary Administrative Assistant – Resources

Reference no:  Warrington 0005 66AD / 1

Enhanced DBS disclosure is listed as a requirement for this role

The purpose of the role is to support the Intermediate Care at home team by carrying out administrative tasks and functions in accordance with the Authority and Directorate policies and procedures to facilitate the efficient organisation and smooth running service unit.

Key responsibilities:

  • Work as part of a team providing administrative support duties will include collating staff pay, answering phones, typing reports and correspondence, photocopying and filing.
  • Arrange meetings, safeguarding and other events, effectively and to a high standard.
  • Dealing with highly confidential information and using a high level of discretion.
  • Respond independently to correspondence and produce complex and confidential reports, and statistical information to a high standard and produce work to strict deadlines.
  • Prepare agendas and type up notes of meetings connected with the work of the team/department or the job holder’s own specified area of work so that proper and accurate records are maintained and follow-up action is taken and monitored.
  • Implement, develop and maintain information systems to ensure delivery of a high level of service and to ensure that financial systems are maintained, orders processed and receipted and budgetary information provided as required.
  • Accurately record and update data monitoring systems to make sure that information is up to date.
  • Carry out all duties with due regard to confidentiality and data protection regulations.
  • The post holder should be aware of the service responsibilities for safeguarding and promoting the welfare of adults and/or children.
  • The post holder should use initiative to prioritise and organise their own workload.
  • Undertake such additional duties as are reasonably commensurate with the level of this post.

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

 

Qualifications:

  1. Educated to GCSE level or equivalent.
  2. High level of literacy and numeracy skills.
  3. Customer Services Qualification or other appropriate qualification.

 

Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience of working within a busy office environment.
  3. Experience of working within an administrative/secretarial environment.
  4. Experience of working to a high standard with IT systems in particular word, excel and Outlook.
  5. Experience of preparing documentation to a high standard using the full range of word processing services.

 

Skills & Abilities:

  1. Ability to minute take team meetings, briefings.
  2. Ability to demonstrate a high level of customer services.
  3. Excellent interpersonal skills with the ability to work as a member of a team to complete tasks, activities or events in co-ordination with diary commitments.
  4. Ability to work on own initiative, with minimum supervision, to prioritise tasks and meet deadlines.
  5. Ability to exercise flexibility in responding to conflicting work demands/requirements of the team and service

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  5. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Warrington 0005 66AD / 1
Temporary Administrative Assistant – Resources
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Warrington 0005 66AD / 1
Temporary Administrative Assistant – Resources
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

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