Temporary Administration Officer – CTO (Admin & Clerical)

Temporary Administration Officer – CTO (Admin & Clerical) 150 150 tcl-admin
Temporary Administration Officer – CTO (Admin & Clerical)
Hyde, Tameside
Contract / Temporary

Manchester BL 0006 8229 / 1

Posted: 28th December 2022 15:57
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  • Pay Rate:

    £10.47 per hour PAYE

  • Hours per Week:

    36.25, Monday – Friday, normal working hours

  • This opening assignment is for 3 months

  • Hyde, Tameside,

    SK14 2LJ

What's involved with this role:

Temporary Administration Officer – CTO (Admin & Clerical)

Reference no: Manchester P 0006 8229 / 1

Pay Rate: £10.47 per hour PAYE

GMP Vetting required.

Office based role.

An Administration Officer is needed to provide an efficient postal and correspondence administration service to the Central Ticket Office (CTO).

Key responsibilities:

  • Open internal and external post. Evaluate correspondence and accurately scan to related electronic files.
  • Handle cash, cheques, postal orders, driving licences and maintain records, accordingly, liaising with HMCTS to progress same.
  • Distribute correspondence and internal post to the appropriate areas within the CTO.
  • Manage outgoing post batches using electronic postal equipment ensuring all batch work volume is recorded and verified to enable outgoing post to be proven in court.
  • Ensure all required correspondence is removed from batch prints before posting and passed to relevant staff/teams.
  • Maintain records and associated filing.
  • Ensure all outgoing post is managed in line with evidence assessors’ statement to retain consistency and proof of evidence and processes.
  • Provide a messenger and mail service for the unit including collating/enveloping and processing mail, any mail audit requirements and taking mail to a central collection point ensuring all documentation required by mail services is ready for confirmation of collection.
  • Able to use various office equipment e.g., printers, photocopiers and all postal and scanning equipment, dealing with the maintenance and fault reporting for all postal equipment.
  • Manage all deliveries and stock/storerooms and assist with the removal of confidential and other waste from the unit.
  • Assist with the allocation and distribution of Penalty Notices throughout the Force.
  • Maintain stock and stores including a monthly audit, dealing with orders and general housekeeping of store/stock rooms.
  • Deal with general telephone queries, visitors to the office, visitors requiring access to the Station and informing all relevant staff efficiently and professionally.

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Experience:

  • Worked in a similar administrative capacity including inputting/accessing/retrieving information and associated tasks.
  • Experience of dealing with administrative and clerical routines.
  • Experience of standard computer applications/Email.
  • Experience of dealing with telephone enquires providing information and assistance.

Skills/Technical skills:

  • Capable of working with minimum supervision and using initiative e.g., dealing with queries, deliveries, changes to postal collection times.
  • Able to communicate clearly with colleagues, team leaders and other personnel, both within and outside the organisation, in person, on the telephone or in writing.
  • Able to work under pressure dealing accurately with high volume.

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. GMP Vetting.
  5. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

AE

Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Manchester BL 0006 8229 / 1
Temporary Administration Officer – CTO (Admin & Clerical)
Client Category: Police Force

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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Job Ref: Manchester BL 0006 8229 / 1
Temporary Administration Officer – CTO (Admin & Clerical)
Client Category: Police Force

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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