Temporary Administration Assistant – Admin & Clerical

Temporary Administration Assistant – Admin & Clerical 150 150 tcl-admin
Temporary Administration Assistant – Admin & Clerical
Contract / Temporary

Portsmouth 5215068

Posted: 11th September 2022 13:22
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  • Pay Rate:

    £9.50 per hour PAYE/National Minimum Wage applies

  • Hours per Week:

    35-37 Monday – Friday, normal working hours

  • This opening assignment is for 1 month

  • Portsmouth,

    PO1 2AL

What's involved with this role:


Temporary Administration Assistant – Admin & Clerical

Reference no: Portsmouth 5215068

£9.50 per hour PAYE/National Minimum Wage applies

The post-holder will effectively assist in the discharge of the Local Authority's statutory functions relating to school attendance, child employment and entertainment and children missing education.


Key responsibilities:

  • Registering and issuing Penalty Notices for irregular school attendance. This includes raising invoices and drafting relevant documentation. Tracking/checking/recording the progress of the penalty notice procedure through various data bases.
  • Assisting in the co-ordination of Fast Track Panels. Note taking and general administration of the fast track process.
  • Provide administrative assistance and support with tasks relating to statutory processes undertaken by the school attendance team.
  • Give administrative assistance and support processing child work permits, child performance licences and chaperone licences.
  • Give administrative assistance and support processing pupils who are electively home educated.
  • Provide administrative assistance and support processing migrating pupils and children missing education.
  • Maintaining, updating and developing database systems across a wide area of the team as directed by management.
  • Maintain and update E-file system. Provide regular data/reports across all work areas covered by the school attendance team.
  • Ensure systems are in place which contributes to office standards and procedures being adhered to.
  • Dealing with general telephone enquiries both internally and externally


“Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:


Experience & Knowledge / Technical skills

  • Previous experience of working in an administrative role.
  • An excellent standard of literacy with the ability to compose correspondence to a high and professional standard.
  • Database experience
  • Experience in note taking and organising meetings.


Skills & Abilities:

  • Ability to produce, process and analyse a wide range of data
  • Ability to provide advice in accurate spoken English
  • Good organisational skills and able to work on own initiative.
  • A flexible team player, able to work at pace with excellent attention to detail.
  • Ability to prioritise and multitask
  • Proficiency in Microsoft Office.


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.


Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.


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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Portsmouth 5215068
Temporary Administration Assistant – Admin & Clerical
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Portsmouth 5215068
Temporary Administration Assistant – Admin & Clerical
Client Category: Local Authority

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