Temporary Administration Assistant

Temporary Administration Assistant 150 150 tcl-admin
Temporary Administration Assistant
Contract / Temporary

Northumberland 6208213724146

Posted: 23rd August 2022 09:37
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  • Pay Rate:

    £10.19 per hour PAYE

  • Hours per Week:

    35-37 Monday – Friday, normal working hours

  • This opening assignment is for 1 month


    NE46 1JD

What's involved with this role:

Temporary Administration Assistant     

Job Ref: Northumberland 6208213724146   


Enhanced DBS required for this role 


2 days per week at Hexham Children's Centre and 2 days per week at Prudhoe Children's Centre 

Assist with the organisation and provision of general support to senior colleagues by undertaking a wide range of administrative tasks. Contribute to the delivery of a high-quality and efficient administrative service   

Key Responsibilities: 


  • Assist with the organisation of the work of a small group, team or staff, under clear guidance and supervision to achieve service objectives and quality standards 
  • Attend meetings taking accurate and comprehensive notes as required using a variety of recording and transcription methods 
  • Type meeting minutes, case supervisions, notes, and actions for subsequent uploading to various databases and issue once approved  
  • Prepare material for committees, working groups, team, and strategy meetings 
  • Enter data into spreadsheets, databases and other electronic information storage systems, extract and distribute information as directed whilst maintaining confidentiality in accordance with General Data Protection Regulations 
  • Monitor email accounts for Administration and Secure mailboxes. Sift enquiries, ensuring information and messages are relayed on time, and enquiries are appropriately re-directed for action 
  • Organise and set up meetings both internally and externally, issue invites, book rooms using MS Outlook, MS Teams, telephone, etc 
  • Provide reception duties, acting as first point of contact by phone or in person to staff, members of the public, visitors, service users and clients 
  • Produce job sheets, rotas, Genograms, format reports 
  • Handling cheques and small amounts of petty cash, and the processing of invoices 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria: 

  • NVQ Level 2 or equivalent in a business-related discipline 
  • Previous experience in a similar role covering a broad range of support tasks and procedures 
  • Experience in using Microsoft Office applications and Microsoft Teams 
  • Good interpersonal skills and organisational skills 
  • Ability to plan and prioritise work whilst working to deadlines 


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD. 

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application. 

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items: 

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours. 
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this. 
  3. Your availability to work either immediately, or at short notice. 
  4. Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service. 
  5. Please refer to the Role Requirements section above - your CV must address the requirements listed. 


Other preferable/desirable details to include on your CV, if applicable: 

  1. Any local authority/public sector experience 
  2. Any relevant qualifications held or being studied for. 


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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Northumberland 6208213724146
Temporary Administration Assistant
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

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Job Ref: Northumberland 6208213724146
Temporary Administration Assistant
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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