Temporary Admin Assistant x 2 – Secretarial/ Reception service

Temporary Admin Assistant x 2 – Secretarial/ Reception service 150 150 tcl-admin
Temporary Admin Assistant x 2 – Secretarial/ Reception service
Nottingham
Contract / Temporary

NHCT 5208270

Posted: 21st June 2022 13:07
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  • Pay Rate:

    £10.81 per hour PAYE

  • Hours per Week:

    37.50 Monday – Friday, normal working hours

  • This opening assignment is for 3-4 months

  • Nottingham,

    NG6 9DR

What's involved with this role:

Temporary Admin Assistant x 2 – Secretarial/ Reception service

Reference no:  NHCT 5208270

Standard DBS disclosure is listed as a requirement for this role

Positions can be either based at Highbury or Millbrook with hybrid working also. Flexible working hours.

This role requires an experienced professional secretary who has a flexible approach to work and the ability to prioritise and work on their own initiative.

The successful candidate will undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services.

Key responsibilities:

  • Facilitate meetings/investigations/disciplinaries including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking.
  • To be able to work flexibly and provide cover which may include the requirement to travel to different sites.
  • Ensure sickness, study and annual leave is recorded on the ESR system.
  • To collect and maintain accurate team information with regards to training undertaken, PAD’s, Clinical Supervision and any other database.
  • To monitor and order stock and non-stock items as required.
  • Booking courses, accommodation and travel requests as and when required.
  • Manage, update and maintain diary schedules, ensuring that conflicting and amended appointments are actioned appropriately.
  • Responsible for ensuring that accurate work is completed within the time limits and standards set.
  • To work effectively both independently and as a team member.
  • Responsible for own Mandatory Training requirements.
  • Undertake any other duties that would be a reasonable expectation of the role.

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

 

***Qualifications:

  1. Good general education including English Language and Maths to GCSE or equivalent.
  2. Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience.
  3. Business & Administration procedures acquired through NVQ Level 3 or proven practical experience.

 

Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Excellent communication skills.
  3. Experience of working in a customer-facing role.
  4. Experience of working in a busy environment.
  5. Accurate minute taking skills.
  6. Ability to meet deadlines.
  7. Ability to work on own initiative.
  8. Excellent organisational skills.
  9. ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  5. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience

Any relevant qualifications held or being st

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: NHCT 5208270
Temporary Admin Assistant x 2 – Secretarial/ Reception service
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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Job Ref: NHCT 5208270
Temporary Admin Assistant x 2 – Secretarial/ Reception service
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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