Technical Administrator – Stock Condition Team

Technical Administrator – Stock Condition Team 150 150 tcl-admin
Technical Administrator – Stock Condition Team
DEVIZES, Wiltshire
Contract / Temporary

ATR 5218270

Posted: 18th October 2022 08:37
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  • Pay Rate:

    £14.09 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 1-2 months

  • DEVIZES, Wiltshire,

    SN10 2AZ

What's involved with this role:

Full Job Title: Temporary Technical Administrator – Stock Condition Team

Job Reference: ATR 5218270

Pay Rate: £14.09 per hour PAYE

Proven minute taking skills and experience are essential for this role.

The Role:

To assist in the delivery of an efficient, high performing stock condition surveying service, including the maintenance and updating of a stock condition, asbestos, fire safety, energy efficiency and asset databases that accurately reflects the current condition of the Group’s assets.

Key Accountabilities:

  • Input and manipulate data, maintain the databases and any additional or associated systems. To develop, create and produce reports as instructed and required.
  • Provide general administrative support to the Stock Condition Team and wider Property Investment Team as required, including raising and completing purchase orders, organising meetings and taking minutes.
  • General administration duties and collation of asbestos samples, results and surveys including logging these on the database.
  • Assist in the development, implementation and review of the Stock Condition Team’s policies and procedures for back office tasks.
  • Assist in the preparation of future programmes of major repair, programme maintenance or improvement works as required. Assist in monitoring programme delivery against timescales, contractor performance and budget.
  • Ensure asset surveyors diaries are populated with appointments in line with Stock Conditions Teams priorities. Furthermore, manage the diaries on a daily basis to guarantee smooth operations.
  • Assist the Asset Surveyors, and Regional Surveying Manager in the preparation of reports to management and Boards
  • Work closely with the Managers to ensure that effective communication with and involvement of our customers is maintained in all aspects of our work, advising on resident involvement and communication issues.
  • Customer first approach, respond to all queries promptly, ensuring tenancy satisfaction with the service is maintained, keeping the Asset Surveyors and Regional Surveying Manager informed of any relevant issues.
  • From time to time, assist the Asset Surveyors by carrying out onsite inspections as required.
  • Support the development of information systems to enhance the service provided.
  • Undertake other duties and responsibilities as may reasonably be required from time to time by the Regional Surveying Manager, Assistant Director (Property Investment) or Asset Director.
  • Promote and maintain an active approach to health and safety, in respect of yourself, colleagues and customers.
  • Take responsibility for own personal development, keeping up to date with changes in legislation, best practice and other developments across Asset Management, which affect the business.

 

Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

  1. Educated to GCSE Standard (or equivalent), including passes in English and Maths.
  2. Experience:
    1. Minimum of 12 months recent office administration experience in a similar role, or context and ideally within a public sector organisation
    2. Producing research, collating reports, making appointments, document management, dealing with enquiries, scanning/photocopying, document filing, arranging meetings and taking minutes.
  3. Ability to communicate effectively with internal and external customers, able to handle enquiries in a confident, professional and competent manner.
  4. ICT Skills: Reasonable level of IT skills, including proficiency in Microsoft Office suite and the ability to use bespoke databases and systems.

 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. *** Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
  5. Please refer to the Role Requirements section above – your CV must address the requirements listed

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for

N

Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

Give yourself the best chance of success - View our CV Tip

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: ATR 5218270
Technical Administrator – Stock Condition Team
Client Category: Private Sector

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.


Job Ref: ATR 5218270
Technical Administrator – Stock Condition Team
Client Category: Private Sector

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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