Systems Officer – Financial

Systems Officer – Financial 150 150 tcl-admin
Systems Officer - Financial
Contract / Temporary

Oxfordshire 5221909

Posted: 9th January 2023 10:43
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  • Pay Rate:

    up to £14.38 per hour PAYE depending on experience

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 2-3 months


    OX14 3JD

What's involved with this role:

Systems Officer - Financial   

Reference no: Oxfordshire 5221909   

Pay rate up to £14.38 per hour PAYE depending on experience   

The main purpose of this role is the checking and entering of complex care data into social care systems, including completing contractual administrative tasks to support the completion of; appropriate and accurate payments and charges. To be the second line support for contacts and enquiries into the team; responsible for the accurate capture and recording of activity undertaken in relation to referred contacts, as well as assessing priority and requirement to escalate to lead officers or manager.  The officer will be required to liaise with colleagues, suppliers and people in receipt of services as required and will also resolve system data errors/issues as part of sustained improvements for optimal efficiency and effectiveness and ensuring compliance with all legal requirements 

Key responsibilities: 


  • Undertake a key role in entering complex care provision, in relation to Social and Health Care commissioned packages, ensuring data is recorded and all contractual details are correct to ensure that payments and charging undertaken by other functions are correct 
  • Produce, issue and collect contractual documentation, ensuring all person system case file and payee records are updated with activity information in line with procedures. Take proactive follow up action where documentation is not completed 
  • Second line contact for team communications relating to care package and contractual queries 
  • Support the analysis, development and improvement of the system and related processes 
  • Verification of care package information ensuring the necessary approvals are in place and the details of the brokered service have been supplied.  Where there are discrepancies liaise with social work and brokerage colleagues to resolve 
  • Receive and process information relating to internal and external funding arrangements, recording and maintaining funding arrangements, investigating discrepancies and proactively liaising with colleagues and external partners to resolve 
  • Upload records of care delivered (actuals) and investigate and resolve variations in line with agreed tolerances and procedures 
  • Undertake key tasks in relation to the implementation of Social Care annual uplifts, or the introduction of new contractual pricing arrangements 
  • Building effective working relationships with team colleagues, other members of the organisation and external providers and professionals 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria: 

  • GCSE level English & Maths A-C, or equivalent 
  • Experience of working in a similar system or financial environment, with external customer interactions 
  • Experience and aptitude to use own initiative and work collaboratively with colleagues and partners, whilst maintaining focus on service objectives 
  • Good ICT skills including the ability to use both Microsoft applications, particularly Excel, and business systems effectively, with the ability to apply system knowledge to new IT systems 
  • Excellent communication and interpersonal skills, with experience of communicating complex matters effectively in a variety of mediums in a professional and timely manner, fostering effective working relationships with colleagues and external providers and professionals 
  • Ability to work independently and well under pressure, managing multiple tasks and by prioritising competing demands effectively 
  • Attention to detail, and experience in analysing and interpreting data, and presenting it in an understandable format 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD. 

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application. 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. 

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items: 

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours. 
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this. 
  3. Your availability to work either immediately, or at short notice. 
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed. 


Other preferable/desirable details to include on your CV, if applicable: 

  1. Any local authority/public sector experience 
  2. Any relevant qualifications held or being studied for. 


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Oxfordshire 5221909
Systems Officer - Financial
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

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Job Ref: Oxfordshire 5221909
Systems Officer - Financial
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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