Systems Officer – Catering

Systems Officer – Catering 150 150 TCLRec
Systems Officer - Catering
Contract / Temporary

Caerphilly 5249018

Posted: 15th May 2024 16:32
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  • Pay Rate:

    £15.17 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, 08:30 - 17:00

  • This opening assignment is for 6-7 months


    CF83 7PG

What's involved with this role:

Temporary Systems Officer - Catering

Reference no: Caerphilly 5249018

Pay Rate: £15.17 per hour PAYE

37 Monday – Friday, 08:30 - 17:00

This opening assignment is for 6-7 months


Assist in the development and support of the diverse range of information systems used across the Catering School Meals section, ensuring information is collated in conjunction with Welsh Government Guidance for Eligible Free School Meals and the School Essentials Grant.

Key responsibilities:

  • Provide technical support for the information management systems used by the Caerphilly CBC Catering, Finance and Education departments, ensuring information is held in accordance with regulatory requirements, accurate and suitable to meet reporting requirements.
  • Responsible for collating, recording, and managing data across multiple health and local authority information management systems.
  • Responsible for ensuring data across Post Office and local authority information management systems is accurate
    Develop, produce and analyse performance information to support operational management and meet corporate and statutory requirements.
  • Provide financial support in respect of the implementation of the grants programme within Caerphilly CBC and associated packages.
  • Provide financial advice and assistance in respect of all aspects of the grants programme and provide financial advice on strategic planning and project evaluation.
  • Ensure all relevant information required in the production of the Council’s statutory final accounts is provided within the stipulated timetable.
    Produce regular budget monitoring reports and other financial information in accordance with approved timetables.
    Ensure grant claims and income are received and properly accounted for within the financial system.
    Assist in the financial evaluation of projects for which applications for funding have been received and/or are being considered for submission.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:


  • Relevant Level 4 qualification on the Credit and Qualifications Framework for Wales.


  • Current detailed knowledge of Free School Meal application and School Essentials Grant information management systems
  • Knowledge and experience of a wide variety of software applications paying particular emphasis to the Microsoft Office Suite
    An excellent understanding of data collection.
  • Understanding of General Data Protection Regulation, Information Sharing Protocols and Welsh Accord on Sharing of Personal Information.
  • An understanding of data protection requirements. 


  • Experience of using and maintaining various information management systems across health and local authority.
  • Experience of keeping accurate, up-to-date, and easily accessible files, making effective use of IT where appropriate
  • Experience of working in an office environment.
  • Experience of planning and managing tasks to a successful conclusion.
  • Experience of dealing sensitively with enquiries and correspondence.

Skills & Abilities:

  • Effective communication and interpersonal skills.
  • Analytical and evaluation skills.
  • Ability to think logically to find solutions to issues.
  • Ability to self-evaluate learning needs and actively seek learning opportunities.
    Ability to meet tight timescales and work under pressure
  • Proven ability to work in partnership with a range of agencies.
  • Ability to work on own initiative within set parameters and as part of a team.
  • Able to work under pressure, prioritise and organise work schedule to meet deadlines and tight timescales.
  • Ability to plan and develop systems.
    Computer literate, including familiarity with Microsoft Office applications.
  • Proficiency with spreadsheets, data entry, and data analysis programmes along with all commonly used IT programmes.


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Caerphilly 5249018
Systems Officer - Catering
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Caerphilly 5249018
Systems Officer - Catering
Client Category: Local Authority

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