Specialist Minutes Taker/Administrator x 3

Specialist Minutes Taker/Administrator x 3 150 150 tcl-admin
Specialist Minutes Taker/Administrator x 3
Bradford, Yorkshire
Contract / Temporary

Bradford 5225190

Posted: 10th March 2023 08:51
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  • Pay Rate:

    £10.65 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 3 months

  • Bradford, Yorkshire,

    BD5 0QL

What's involved with this role:

Temporary Specialist Minutes Taker/Administrator x 3

Reference no:  Bradford 5225190

Pay Rate: £10.65 per hour PAYE 

This opening assignment is for 3 months

A DBS disclosure is listed as a requirement for this role; however the level of disclosure has not been specified by the client.

Minute taking skills and experience is essential for this role

The post holder will assist in the provision of flexible, proficient and confidential minute taking and administrative service to the Childrens Safeguarding and Reviewing Unit, dealing with extremely sensitive and highly confidential information, within established policies and procedures and to strict deadlines.

Key Responsibilities:

  • Administer and attend multi-agency Child Protection Case Conference and Review meetings.
  • Take and produce clear, relevant and accurate records of decisions and recommendations, and minutes of complex child protection meetings.
  • Circulate, via agreed secure electronic methods, decisions and recommendations, and minutes of child protection meetings.
  • Maintain up to date knowledge of and apply complex internal processes and procedures in relation to the administration of Child Protection Case Conference and Review meetings.
  • Record and maintain accurate and up to date information on the ICS database.
  • Identify, raise and assist in resolving data issues and blockages on ICS as necessary.
  • Record and update case information on a range of workflow spreadsheets, used to track the progress of cases throughout the system and identify, raise and resolve, issues around missing data, incorrect data or missed deadlines as necessary.
  • Input, interrogate and extract information from a range of specialist databases and spreadsheets, including ICS, Probase and Viewpoint, acting in accordance with Data Protection Act principles and maintaining confidentiality at all times.
  • Maintain and apply an up to date knowledge and understanding of systems and protocols relating to child protection issues
  • Liaise with professional colleagues and members of multi-agency groups to obtain detailed and accurate information, essential to the meeting and decision making processes.
  • Provide minute taking cover to the Bradford Safeguarding Children Board (BSCB) meetings and Sub Group Meetings as required.
  • Provide cover for “Duty Admin” tasks including processing requests for Child Protection Case Conferences, identifying dates, allocating Chairs and liaising with other professionals.
  • Provide support to other key Unit tasks including Missing Persons, Potentially Dangerous Persons and Allegations Management (allegations against).


“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:



  1. ‘O’ Level English Grade A-C, or CSE English Grade 1.
  2. Minimum RSA Stage 2 Typing or Word processing OR NVQ Level 2 in Business & Admin.
  3. NVQ Level 3 in Business Admin or equivalent.


Skills & Experience:

  1. To have experience of working in an administrative setting for a minimum period of 3 years including previous experience of taking formal written minutes, on a regular basis.
  2. Able to arrange events, manage diaries and service meetings, producing agendas and minutes.
  3. Extensive experience of using spreadsheets, databases and word processing packages routinely the workplace.
  4. Able to carry out a variety of working practices and apply complex regulations, rules, procedures and processes, within pre-set timescales.
  5. Able to demonstrate excellent written skills and draft documents in a logical and accurate manner.
  6. Able to deal with and accurately record sensitive information relating to children which may be distressing and/or disturbing.
  7. Able to work on own initiative and manage the competing demands by effective self management, motivation and prioritisation.
  8. Demonstrate ability to work with a high degree of accuracy across a range of activities and tasks relating to Child Protection Case Conference and Review meetings and associated work.
  9. Able to identify, extract and summarise key information provided in meetings in the form of minutes, records etc.
  10. Able to implement, maintain and manage accurate information retention systems both manual and computerised.
  11. Ability to adopt a process of continual improvement and suggest ways of working more efficiently and effectively to improve service delivery.


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  5. Please refer to the Role Requirements section above - your CV must address the requirements listed.


Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Bradford 5225190
Specialist Minutes Taker/Administrator x 3
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.

Job Ref: Bradford 5225190
Specialist Minutes Taker/Administrator x 3
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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