Temporary SMT Secretary   

Reference no: Surrey BL TCL357784   

Pay rate £12.22 per hour PAYE   

This opening assignment is for 2-3 months 

Hybrid role 

Recruitment Vetting (RV) 

Provide a proactive and dynamic secretarial service to principals to allow them to facilitate their strong performance in their own role, and allowing them to work efficiently 

Key responsibilities: 

• Manage senior managers’ diaries to ensure that the appropriate appointments and work are given priority and that the principals can make best use of their time 
• Draft letters, reports and other documents as requested, to effectively communicate the intended messages and to allow the principles to use their time most productively 
• Produce, collate and circulate papers for meetings to ensure that the participants in the meetings receive the appropriate information sufficiently in advance of the meeting to prepare themselves appropriately 
• Provide administrative support to designated committees to ensure that accurate minutes are taken and distributed, and that the meetings schedule functions effectively 
• Organise events as requested, to ensure that appropriate facilities are in place and that attendees have all of the information they need 
• Organise travel for the principal where required, to ensure that cost-effective and good value travel arrangements are made 
• To undertake other administrative tasks as requested by managers within the scope of appropriate service level agreements 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria: 

• Advanced Microsoft Office skills 
• Strong organisational skills and the ability to manage competing priorities 
• Ability to produce good results with limited supervision and limited direct instructions 
• Ability to produce high quality work to tight deadlines 
• Ability to appropriately handle sensitive information 
• Ability to write shorthand 
• Accurate typing at a speed of at least 70 words per minute 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD. 

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application. 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

NB: Police Vacancy - only for candidates with a minimum of 3 years continuous UK address history. 

Please note that this vacancy is subject to a strict security vetting procedure. 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.