Purchase Ledger Officer (Financial)

Purchase Ledger Officer (Financial) 150 150 tcl-admin
Purchase Ledger Officer (Financial)

ATR 5212035

Posted: 29th July 2022 14:44
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  • Pay Rate:

    £25,871.43 per annum

  • Hours per Week:

    37, Monday – Friday, normal working hours

  • Permanent

  • Wells,

    BA5 1XJ

What's involved with this role:

Purchase Ledger Officer (Financial)

Reference no: Aster 5212035

This role is based in Wells.  We are flexible with working and are virtual first but there will be some requirement to be in an office.

A Purchase Ledger Officer is needed to deliver an excellent, efficient, and accurate purchase ledger service in accordance with the Groups’ payment procedures.

Key responsibilities:

  • Establish and maintain accurate Group-wide computerised payment procedures, including the input, coding, and authorising of invoices on a daily basis.
  • Match invoices to Purchase orders and Goods receipt notes
  • Reconcile Supplier Statements.
  • Ensure all invoices are entered with the correct VAT and CIS deductions.
  • Ensure that all purchase ledger invoices are entered accurately and allocated to the correct company within the group and to the correct originator/authoriser in a timely manner.
  • Associating PO invoices to the system.
  • Returning invoices received without a Purchase Order to the supplier, advising of the correct procedure. Monitoring the number of returns.
  • Ensuring that the approval and authorisation controls in place are adhered to and that all payments going through the purchase ledger are subject to this control.
  • Be aware of potential purchase ledger fraud scams and be vigilant through entire process to remove risk of becoming victim to these.
  • Promoting the use of purchase orders throughout the group’s companies.
  • Process payment runs on a rota basis, including preparing BACS files and cheques as appropriate within agreed timescales.
  • Provide an effective telephone response service to all callers to the department, including enquiries by phone or in person, internally and externally.
  • Assist with the approval of new customer requests, and amendments to existing customer details, ensuring adherence to internal policies on the verification of customer details.


“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:


  • Experience working with computerised accounts systems and able to pick up new I.T. systems quickly.
  • Experience of working in a transaction processing office environment.
  • Previous experience working in a finance department with responsibility for payment procedure
  • Experience of processing high volumes of information, reconciling information, computerised financial systems, administering VAT and CIS


  • Educated to GCSE Standard (or equivalent), including passes in English and Maths.
  • Commitment to continuing professional development.
  • Knowledge of basic bookkeeping.
  • Clear understanding of the importance of customer service.
  • Knowledge and experience of working in an area where data protection is imperative, and of adhering to controls to mitigate this risk.

Skills/Technical skills:

  • Reasonable level of IT skills, including proficiency in Microsoft Office suite (excel, Word and Outlook) and CRM databases.
  • Good keyboard skills and attention to detail.
  • Good numeracy and financial skills.
  • Ability to act with discretion and confidentiality.
  • Ability to work to tight deadlines.
  • Ability to spot, challenge and resolve anomalies.
  • Ability to work calmly under pressure.
  • Ability to communicate effectively and develop relationships with all levels of staff and outside organisations.
  • Excellent team player with a ‘can-do’ attitude.
  • Able to act on own initiative with minimal supervision.
  • Ability to be able to prioritise workload, and make sure that routine processes happen.


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Full Driving licence, access to a vehicle or access to means of mobility support.
  5. Please refer to the Role Requirements section above - your CV must address the requirements listed.


Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.


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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: ATR 5212035
Purchase Ledger Officer (Financial)
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: ATR 5212035
Purchase Ledger Officer (Financial)
Client Category: Local Authority

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