PT Taxi Licensing Administrative Assistant

PT Taxi Licensing Administrative Assistant 150 150 TCLRec
PT Taxi Licensing Administrative Assistant
West Sussex
Contract / Temporary

Adur 5247157

Posted: 4th April 2024 08:47
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  • Pay Rate:

    £11.59 per hour PAYE

  • Hours per Week:

    29.6 across 4 days

  • This opening assignment is for up to 2-3 months

  • West Sussex,

    BN15 8TA

What's involved with this role:

Temporary PT Taxi Licensing Administrative Assistant 

Job Ref: Adur 5247157

Pay Rate: £11.59 per hour PAYE

Hours per week: 29.6 across 4 days

Role Length: This opening assignment is for up to 2-3 months

City: West Sussex

Enhanced DBS disclosure required for this role

This is a varied role and duties include, but are not limited to; accepting and processing applications, dealing with telephone & email enquiries, typing letters, producing licences, inputting data onto our computer system, taking payments, scanning and taking service requests from businesses and members of the public on the phone, by email or face to face.

Key responsibilities:

  • Providing administrative support for the Taxi Licensing function and when required the Licensing Act 2003, Gambling Act 2005 and other miscellaneous licensing functions administered by the Councils including street trading, sex establishment, lottery and charity licensing. To record and process all applications, renewals, variations and process all comments, representations and complaints etc.
  • Receive licence/permit applications and to be responsible for checking content prior to processing.
  • Assist with the inspection and appraisal of licensed vehicles and drivers to ensure appropriate legislation is being complied with and seek remedy where necessary taking appropriate action to remove dangers and health hazards and safeguard public health and safety. Checking to ensure that drivers have undertaken and passed the appropriate tests.
  • Check and examine confidential documentation including driving, criminal and medical records and deal efficiently with documentation regarding sensitive safeguarding cases involving children and vulnerable adults liaising with other agencies and departments where appropriate.
  • Carry out appropriate filing, copying, data input and typing duties and maintain appropriate public registers both as hard copies and computerised. Word processing a variety of documents including letters, returns and reports.
  • Calculate, receive and check prior to processing, all required licence & permit fees.
  • Prepare ready to issue licences & plates
  • Deal with written, telephone and face-to-face public and industry enquiries and complaints liaising with licence holders, applicants and statutory bodies to provide advice on licensing requirements and the licensing process.
  • Assisting in organising and administering projects, exhibitions, meetings etc
  • Undertaking any duties regarding health, safety and welfare at work, civil contingencies and business continuity which may reasonably be allocated to the post holder as a result of legislation, codes of practice or Council policies.


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.



  1. GCSE in Maths and English grade 'C' or above or equivalent.


Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience of office administration.
  3. Frontline experience in dealing with person face to face and on the telephone.
  4. Ability to communicate with people on all levels.
  5. Good verbal and written communication skills.
  6. Confident in telephone communications.
  7. Able to work as part of a multidisciplinary team.
  8.  Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).



Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Adur 5247157
PT Taxi Licensing Administrative Assistant
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.

Job Ref: Adur 5247157
PT Taxi Licensing Administrative Assistant
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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