Temporary PT Business Support Officer/Admin – Social Care

Reference no:  Bromley RQ817969

Pay Rate: £12.27 per hour PAYE

This opening assignment is for 6 months

A DBS disclosure is listed as a requirement for this role; however, the level of disclosure has not been specified by the client.

The purpose of the role is to provide general administrative support to the Central Placements team and specific support to the Funding and Service panels for Social Care and Health departments. Provide cover and support to other panel administrators and Business Support Officers in the team.

Key Responsibilities:

• Co-ordinate appointments, attend and minute funding and service panels. Ensuring that all funding approvals remain current.
• Receive referrals and paperwork for panels, ensuring that these are copied and circulated to panel members in line with the Terms of Reference for each panel.
• Provide advance schedules of panel dates and cases to be reviewed to care managers and social work team managers to ensure that they can organise availability of case holding staff for the meetings.
• Ensure the completion of all paperwork and actions from panel decisions are disseminated to responsible officers in a timely, professional, efficient and positive manner. To follow through on any actions required. i.e updating the social care reporting systems /database with placement Service Agreements and tasks as required.
• Liaise with Finance section ensuring all relevant information is provided to enable contracts to be issued and payments made.
• Assist with the reconciliation and inputting of invoices on the payments system.
• Maintain the computerised or manual systems required with details of services commissioned and providers to ensure accurate financial and care records are held by the Authority.
• Participate in a rota of panel support with other panel administrators, covering where necessary for sickness and annual leave.
• Participate in the training of locum and/or temporary staff as required.
• Undertake any other duties commensurate with the level of the post, as required to ensure the efficient and effective running of the Department / Section.

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

*** Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.

Skills & Experience:

1. At least two years’ experience of general office administration.
2. Experience of organisation and minuting of meetings.
3. Experience of working in local authority environment.
4. Experience of working in a stressful and pressurised environment.

Skills & Abilities:

1. Ability to organise and prioritise workload effectively and methodically.
2. Ability to communicate effectively, both orally and in writing.
3. Ability to use initiative and be self-motivated.
4. Flexibility within office environment.
5. Ability to work both individually and as part of the team.
6. A customer-focused approach to your work.
7. Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.