Personal Secretary To Chief Officer Team Member

Personal Secretary To Chief Officer Team Member 150 150 TCLRec
Personal Secretary To Chief Officer Team Member
Contract / Temporary

W Yorkshire BL TCL 359555

Posted: 4th August 2023 10:21
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  • Pay Rate:

    £11.97 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 6 months


    WF1 3QP

What's involved with this role:

Temporary Personal Secretary To Chief Officer Team Member   

Reference no: W Yorkshire BL TCL 359555   

Pay Rate: £11.97 per hour PAYE  

37 Monday – Friday, normal working hours 

This opening assignment is for 6 months  


NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure. 

Management Vetting 

To provide comprehensive and confidential secretarial support to the Chief Officer Team member(s) 

Key responsibilities: 


  • Lead by example and behave in line with the Police Code of Ethics ensuring that the force values and behavioural expectations are clearly understood and considered by managers, officers and staff in their decision making and actions; reinforcing and influencing them through all interactions and processes.  
  • Ensure the Chief Officers are supported in their role, fulfilling their duties effectively and efficiently and able to deliver on the priorities and commitments within the Policing Strategy, by providing wide-ranging support including diary management, preparation of correspondence.  
  • Organise and maintain the Chief Officer’s diary. Prepare and arrange regular diary meetings, ensuring both short- and long-term commitments are met.  This will allow the Chief Officer to attend internally and externally at meetings and ensure local, regional and national visits and representation continue appropriately.  
  • Collate and prepare papers for meetings, ensuring that all necessary documents are available on time. Organise, attend and minute specified meetings, including the preparation, collation and arrangement of briefing papers, agendas, actions and notes when required.  This will ensure deadlines are met, actions for the Chief Officer are noted and fulfilled in a timely manner and minutes circulated.  
  • Receive, screen, deal with and action; telephone calls, personal enquiries, visitors, mail and email correspondence on behalf of the Chief Officers.  Promptly type, compile and circulate correspondence both internally and externally.  Arrange hospitality for visitors, meetings and other events where required ensuring correspondence and meetings are dealt with appropriately.  
  • Develop links and good working relationships with key staff in other departments, districts, Forces and organisations.  Make arrangements for other events such as Team Development Days, ensuring a collaborative approach.  
  • Prepare detailed travel itineraries and supporting documents, making travel/hotel arrangements to allow Chief Officer travel as necessary. Organise and collect currency when required, to ensure seamless travel to meetings.  
  • Undertake any other secretarial support work as directed including working at different locations.  This is to provide business continuity and enable the Chief Officer Support Team to fulfil Force wide requirements.  
  • When requested, collate, process and submit Chief Officer expenses and log any gifts and hospitality, to ensure openness and legitimacy within the Chief Officer Team 

NB: Please feel free to apply to us direct via job[email protected] by quoting the job reference and job title exactly. 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items: 

MV Clearance 


  • Knowledge of the structure and hierarchy of the Force.  
  • Good knowledge of the roles of key external contacts, eg Home Office, Office of the Police and Crime Commissioner, MP’s etc.  
  • Good knowledge of key organisational issues affecting the work of the section 


Skills & Abilities: 

  • Ability to screen calls and direct internal and external enquiries to the most appropriate contact.   



Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: W Yorkshire BL TCL 359555
Personal Secretary To Chief Officer Team Member
Client Category: Police Force

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: W Yorkshire BL TCL 359555
Personal Secretary To Chief Officer Team Member
Client Category: Police Force

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