Personal Assistant P/T- Admin & Clerical

Personal Assistant P/T- Admin & Clerical 150 150 tcl-admin
Personal Assistant P/T- Admin & Clerical
Walsall, West Midlands
Contract / Temporary

UNW 5222566

Posted: 18th January 2023 11:59
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  • Pay Rate:

    up to £11.54 per hour PAYE, depending on experience

  • Hours per Week:

    22.50 Monday – Wednesday, 09:00-17:00

  • This opening assignment is for 2-3 months

  • Walsall, West Midlands,

    WS1 3BD

What's involved with this role:

 

Temporary Personal Assistant P/T- Admin & Clerical

Reference no: UNW 5222566

Pay rate: up to £11.54 per hour PAYE, depending on experience

Days and times flexible

Location varies between Walsall & City campus mainly may be required to travel to other campuses.

The post includes working 2 late nights to 8 pm (Monday and Wednesday) and working alternate Saturdays 9-5.

The post holder will provide support to senior members of the Faculty of Education and must have the credibility to deal effectively with staff at a senior level both within the University and in external partner organisations

 

Key responsibilities:

  • Providing effective assistance to members of Faculty Executive, including organising and managing their workloads, dealing with matters on their behalf where possible, delegating matters on their behalf where appropriate and prioritising issues as they arise.
  • Maintaining an electronic diary for members of Faculty Executive
  • Ensuring that, during the absence of members of Faculty Executive, all necessary and appropriate decisions are taken and matters progressed appropriately.
  • Maintaining records in appropriate formats and filing for retrieval as necessary.
  • Ensuring that members of Faculty Executive are appropriately prepared for forthcoming meetings/conferences/external visits with the relevant papers, background information, etc.
  • Providing administrative support for committees, negotiating agendas, writing minutes and ensuring all necessary follow-up actions are carried out.
  • Updating the internal and external webpages for the Faculty Executive
  • Making arrangements for travel, accommodation, itineraries, both national and international, and the compilation of relevant expense claims.
  • Organising meetings, including room bookings, refreshments, AV needs, attendance of invitees etc. Welcoming and looking after visitors.
  • Assisting at University events, ceremonies and functions as required.
  • Processing orders ad hoc, as required
  • Responsible for Faculty social media accounts, daily postings & updates
  • Organising events within the faculty ie; conferences, away days, staff/student drop in sessions.
  • Taking charge and maintaining records of annual leave requests on behalf of your Faculty executive.

 

“Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

 

Experience & Knowledge / Technical skills

  • Must have significant experience of supporting senior management in a PA or similar role and have experience of servicing high level committees
  • Educated to at least ‘A’ level standard or equivalent

 

Skills & Abilities

  • Strong, organisational, interpersonal and prioritisation skills
  • Must be IT literate and capable of embracing technological change in developing existing business systems.
  • Must have a confident telephone manner and demonstrate excellent interpersonal skills.
  • Excellent communication and customer care skills
  • Must have minute taking skills
  • Ability to work as part of a team
  • Good Attention to Detail
  • You will have high level communication skills, both written and oral.
  • Must be able to initiate own work and have excellent organisational and time management skills.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. 


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

 

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

M.N

 

Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

Give yourself the best chance of success - View our CV Tip

Submit Your Application


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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: UNW 5222566
Personal Assistant P/T- Admin & Clerical
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.


Job Ref: UNW 5222566
Personal Assistant P/T- Admin & Clerical
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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