Temporary Personal Assistant/Administrator - Children's Services

Reference no:  Dudley 1007859

Pay Rate: £12.69 per hour PAYE

Standard DBS disclosure required for this role

Minute taking skills and experience are essential for this role

The purpose of the role is to provide full executive support to the HOS and/or nominees (including acting up to PA2) as and when required within the organisation. Extensive email and diary management, scheduling, correspondence, human resources, deadline compliance and meetings.

Key Responsibilities:

• To provide a confidential executive support to HOS to ensure that the Council’s goals and objectives are accomplished.
• Manage communication between HOS and employees, liaising with internal staff and external partners on various projects and tasks.
• Plan, orchestrate and monitor work to ensure that the HOS priorities are met and best practices upheld, thus achieving set aims and objectives as well as statutory and corporate deadlines.
• Draft replies to certain correspondence for HOS consideration.
• Acquire data, research information and draft documents/reports/presentations.
• Flexible in office attendance times, this may require early attendance or late attendance on occasions to assist the needs of the service.
• Co-ordinate complex scheduling and extensive calendar management (including vitual meetings), often managing multiple inboxes, as well as management of content and flow of information to relevant staff.
• Effectively prioritise and organise/book venues, events, meetings, conferences, invitations, travel arrangements, refreshments for the Head of Service.
• Organise internal team communications for service area and plan events, internally and off-site.
• Maintaining an office set-up that optimises workflow.
• Maintaining and populating Structure Charts for Children’s Services.

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Qualifications:

1. NVQ 3 in Business Administration or equivalent qualification or significant experience as a Personal Assistant or in a Business Administration or equivalent role supporting officers in a complex organisation.

Skills & Experience:

1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
2. Minute taking skills and experience.
3. Excellence in proactive planning and organisation and demonstrable diary management skills.
4. Capable of working under pressure and using own initiative with ability to prioritise workload.
5. Ability to be highly confidential.
6. ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.