Minute Taker

Minute Taker 150 150 tcl-admin
Minute Taker
Contract / Temporary

Plymouth RQ841377

Posted: 16th March 2023 12:11
Apply Related Jobs
  • Pay Rate:

    £11.81 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 5-6 months


    PL1 2EJ

What's involved with this role:

Temporary Minute Taker   

Reference no: Plymouth RQ841377   

Pay rate £11.81 per hour PAYE   

This opening assignment is for 5-6 months 

Standard DBS disclosure is listed as a requirement for this role

To undertake the minuting of child protection case conferences and complex strategy meetings and to note-take a variety of other meetings when required 

Key responsibilities: 


  • Taking minutes of child protection meetings and other CYP statutory meetings, and summarising information accurately to produce a high quality minute document within departmental timescales 
  • Supporting the independent chair in creating/updating the written child protection plan during the meeting  
  • Working alongside the independent chair to ensure appropriate abridgements are made for young people and family members 
  • Ensuring accurate recording of meeting attendees, including their contact details  
  • Supporting the Independent Chairs in ensuring information is securely handled during the meeting and afterwards 
  • Inputting data relating to the minutes accurately into the IT system 
  • Proactively provide suggestions to the team on measures to improve the service in terms of efficiency, customer experience and best practice supporting a continuous improvement ethos  
  • Carry out other duties appropriate to the grade of the post 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria: 

  • GCSE's A*- C (9-4) or equivalent in English and Maths 
  • NVQ3 or equivalent qualification or experience in business support 
  • Knowledge of correct grammar, spelling and punctuation 
  • Experience of using Microsoft Office products and web-based software packages. 
  • Demonstrable administrative experience with an understanding of office procedures. 
  • Experience of providing an effective and efficient customer service to both internal and external customers in line with policies and procedures 
  • Experience of minute and note-taking 
  • Excellent communication and interpersonal skills in order to manage contact with service users tactfully, and to interact with a wide range of professionals at all levels  
  • Ability to sustain concentration needed to minute or note-take lengthy meetings  
  • Ability to seek support and manage the emotional impact of daily contact and information about people whose personal circumstances may cause distress 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD. 

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application. 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. 

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items: 

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours. 
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this. 
  3. Your availability to work either immediately, or at short notice. 
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed. 


Other preferable/desirable details to include on your CV, if applicable: 

  1. Any local authority/public sector experience 
  2. Any relevant qualifications held or being studied for. 


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

Give yourself the best chance of success - View our CV Tip

Submit Your Application

Thank you for your interested in this job. Please use the form below to apply.

Please note we do not accept applications without a CV.
If you do not have a CV available right now, please click the "No CV?" button above and we will email you a reminder to add your CV to, when you can.

Drop files here browse files ...
If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Plymouth RQ841377
Minute Taker
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Email Job Reminder

If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.

Job Ref: Plymouth RQ841377
Minute Taker
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

    New Search

    Are you sure you want to delete this file?