Lettings & Events Officer – Facilities Management

Lettings & Events Officer – Facilities Management 150 150 TCLRec
Lettings & Events Officer - Facilities Management
Newham, London
Contract / Temporary

GLX 0007 D18A / 1

Posted: 19th September 2023 13:30
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  • Pay Rate:

    £19.80 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 10-11 months

  • Newham, London,

    E16 1ZE

What's involved with this role:

Temporary Lettings & Events Officer - Facilities Management

Reference no:  GLX 0007 D18A / 1

Pay Rate: £19.80 per hour PAYE

37 hours Monday – Friday, normal working hours

This opening assignment is for 10-11 months

City: Newham, London

Hybrid working

Basic DBS disclosure required for this role

The purpose of the role is to plan, organise and oversee the running of events at various locations, and to promote these venues to commercial clients to achieve income targets.  This will include the monitoring of statutory compliance and liaison with clients, production teams and other stakeholders.

Key Responsibilities:

  • Act as the first point of contact, co-ordinate and facilitate events for internal and external clients.
  • Oversee the running of all events and activities at various locations, taking responsibility for commercial and charity events as well as demonstrations and rallies.
  • Co-ordinate and undertake liaison with key stakeholders, including regular contact with contractors, the neighbours of Trafalgar and Parliament Squares, the Metropolitan Police and other statutory authorities to ensure events comply with relevant regulatory requirements and are well managed.
  • Promote, market and expand the use of City Hall and Trafalgar Square for commercial events to meet budgeted annual income targets.
  • Apply health, safety and security considerations during the planning and implementation of events.
  • Provide information sheets and communicate relevant details to the appropriate teams and contractors.
  • Supervise contractors to ensure all contracted services are co-ordinated for events.
  • Work with internal facility providers to ensure all FM services are coordinated for events.
  • Develop and maintain finance and accounting systems, including the generation of reports.
  • Participate as a member of the command and control cadre for emergencies and incidents and participate in the out of hours Duty Silver and Silver Support Officer management rota for the GLA’s premises at City Hall, Trafalgar Square and Parliament Square Gardens.


NB: Please feel free to apply to us direct via job[email protected] by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:



  1. Educated to GCSE level with a minimum of 4 passes at Grade C or above (or equivalent).
  2. A NEBOSH national general certificate is desirable.



  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience of managing events, functions or hospitality services in a high profile organisation or customer led environment.
  3. Experience of promoting and marketing high profile venues with a view to extending commercial market activity.
  4. A good knowledge of health and safety and statutory legislation in relation to facilities management services, and an ability to promote best practice on environmental and sustainability issues.
  5. Computer literate with proficiency in Microsoft applications.



Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: GLX 0007 D18A / 1
Lettings & Events Officer - Facilities Management
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: GLX 0007 D18A / 1
Lettings & Events Officer - Facilities Management
Client Category: Local Authority

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