Lettings Assistant/Admin – Housing

Lettings Assistant/Admin – Housing 150 150 TCLRec
Lettings Assistant/Admin – Housing
Kensington, London
Contract / Temporary

K&C 5243932

Posted: 22nd January 2024 08:36
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  • Pay Rate:

    £16.90 per hour PAYE

  • Hours per Week:

    36 Monday – Friday, normal working hours

  • This opening assignment is for 12 months

  • Kensington, London,

    W10 5UP

What's involved with this role:

Temporary Lettings Assistant/Admin – Housing

Reference no:  K&C 5243932

Pay Rate: £16.90 per hour PAYE

Hours per week: 36 Monday – Friday, normal working hours

Role Length: This opening assignment is for 12 months

City: Kensington, London

Basic DBS disclosure required for this role.

The primary aim of the Lettings Assistant is to liaise with internal colleagues, including Property Services and Housing Needs to ensure a prompt turnaround of empty homes.

The successful candidate will be working with colleagues to ensure effective void management processes. Managing decant cases, assisting in matching properties for management transfers. Overseeing and ensuring updates are provided for zero rents and Orbis accounts.

Key responsibilities:

  • Responsible for lettings administration, ensuring all records relevant to the role are completed promptly and are accurate.
  • Responsible for producing lettings packs and ensuring that the information contained within the packs are accurate and up to date.
  • Liaise with the Voids and Allocations Teams effectively to ensure a prompt turnaround of empty homes, thereby minimising rent loss.
  • Sending adverts for empty homes to housing allocations on a weekly basis ready for advertising on the Council’s choice-based lettings site. Recording virtual viewings as and when required.
  • Responsible for system updates including processing end of tenancies. Working closely with Neighbourhood Services Teams to ensure that they are processing end of tenancy notices promptly and reporting these to the Lettings Team as and when they occur.
  • Coordinate and administrate the void call over meetings, ensuring all papers are accurate and agenda is agreed by the Lettings Manager/Head of Neighbourhood Management.
  • Maintain and use performance dashboards to provide status reports as and when required.
  • Provide information and advice to new and prospective residents about the lettings process.
  • Act as a first point of contact and provide a responsive and seamless service to internal and external customers, in line with customer service standards and the Council’s values.
  • Managing upcoming empty homes (voids) that are within the notice period and working closely with the Neighbourhood Services Teams to ensure keys are handed back and property is cleared within the relevant timeframes.
  • Managing decant cases and ensuring the updates are provided for weekly meetings. Working closely with the Neighbourhood Services.

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Qualifications:

  1. Qualified to Charted Institute of Housing Level 2 or relevant equivalent qualification or be committed to undertaking ongoing professional development commensurate with the role.

 

Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience of working in social housing or a lettings environment.
  3. Experience of delivering successful customer focused services.
  4. Ability to communicate effectively with internal and external customers by demonstrating tact, diplomacy, sensitivity and customer care.
  5. Ability to solve problems fairly and logically.
  6. ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

 

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Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: K&C 5243932
Lettings Assistant/Admin – Housing
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: K&C 5243932
Lettings Assistant/Admin – Housing
Client Category: Local Authority

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