Interim Executive Support Officer/Administrator – Admin

Interim Executive Support Officer/Administrator – Admin 150 150 tcl-admin
Interim Executive Support Officer/Administrator - Admin
Kensington, London
Interim Position

K&C 5222413

Posted: 13th January 2023 12:57
Apply Related Jobs
  • Pay Rate:

    £21.10 per hour PAYE

  • Hours per Week:

    36 Monday – Friday, normal working hours

  • This opening assignment is for 3 months

  • Kensington, London,

    W8 7NX

What's involved with this role:

Full Job Title: Interim Executive Support Officer/Administrator - Admin & Clerical

Reference no: K&C 5222413

Pay Rate: £21.10 per hour PAYE

 

This is a Hybrid role – 3 to 4 days in the office.

This role will provide an efficient, high quality proactive support service to the Senior Leadership Team.

Each Executive Support Officer will provide a complete personal, administrative and secretarial service to a member of the Senior Leadership Team.

You will develop administrative procedures, data collection and associated management information systems, taking lead responsibility in some areas.

You will take a lead role on specific projects and departmental multi-agency meetings and report on their outcomes directly to senior managers within the division.

You will provide a supporting role on projects; assist directors and divisional managers with compiling reports for the Senior Leadership Team.

 

Key purposes will include:

  • Excellent minute taking skills (the ability to accurately minute large complex partnership meetings)
  • Diary management
  • Researching and drafting of documents and reports
  • Budget/financial monitoring and management including ordering/invoice processing
  • Formatting and delivering reports and presentations
  • Providing practical support to enable senior managers to function effectively
  • Acting as an ambassador for the Senior Management Team with regards to communicating with internal and external stakeholders

 

“Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

 

Qualifications

  • Considerable experience in the provision of wide-ranging high quality executive support
  • Excellent minute taking skills (the ability to accurately minute large complex partnership meetings)
  • Considerable experience in the provision of wide ranging and accurate executive support at a high level in a professional environment, including dealing with correspondence, organising meetings, diary management and handling confidential and sensitive issues

 

Skills, Experience and Attitude

  • Demonstrable organisational skills such as multi-tasking, using initiative, problem solving, working independently and prioritising workloads; and the ability to be resilient in a pressurised environment subject to changing workloads and conflicting priorities
  • Proven ability to work as part of a team
  • An understanding of the current and future issues facing local government and other partners
  • To be competent in organising events, using initiative and being creative in how to plan the day/event: Taking control of catering, location, calendar requests, IT equipment and other to ensure a successful event/ Being able to organise the event in a controlled and efficient manner without assistance from others
  • Excellent interpersonal and networking skills, with the ability to develop positive and effective partnerships with staff from other council departments, other organisations and agencies
  • Excellent verbal and written communication skills, with the ability to convey ideas and present complex information in a clear and simple way
  • Excellent skills in financial and management information analysis and making recommendations based on findings to support business plans
  • Ability to monitor budgetary information and spreadsheets
  • Advanced computer skills and experience in using the full range of Microsoft Office applications (especially MS Office, PowerPoint and Word, MS Excel, MS PowerPoint, data handling and desktop publishing packages) and the ability to use these effectively.

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

“Other Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above – your CV must address the requirements listed

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for

 

JE

Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

Give yourself the best chance of success - View our CV Tip

Submit Your Application


Thank you for your interested in this job. Please use the form below to apply.

Please note we do not accept applications without a CV.
If you do not have a CV available right now, please click the "No CV?" button above and we will email you a reminder to add your CV to, when you can.

Drop files here browse files ...
If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: K&C 5222413
Interim Executive Support Officer/Administrator - Admin
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Email Job Reminder


If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.


Job Ref: K&C 5222413
Interim Executive Support Officer/Administrator - Admin
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

    New Search

    Are you sure you want to delete this file?
    /