HR Support Officer/Admin – Human Resources

HR Support Officer/Admin – Human Resources 150 150 tcl-admin
HR Support Officer/Admin – Human Resources
Oxford, Oxfordshire
Contract / Temporary

OCC TCL0007 2999 / 1

Posted: 1st March 2023 13:34
Apply Related Jobs
  • Pay Rate:

    £14.34 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 5-6 months

  • Oxford, Oxfordshire,

    OX1 1DS

What's involved with this role:

Temporary HR Support Officer/Admin – Human Resources

Reference no:  OCC TCL0007 2999 / 1

Pay Rate: £14.34 per hour PAYE 

This opening assignment is for 5-6 months

Hybrid working

The purpose of the role is to deliver effective, high quality administrative support and customer service (to both internal and external customers) to the Council’s Human Resources functions in response to the varying work flows and changing priorities across the team.

Key Responsibilities:

  • HR support activities including recruitment administration, managing job advertisements, generating contracts of employment, contractual changes letters, starter and leaver processes, attendance and the preparation of information packs and other paperwork.
  • Provide first line support to employees and managers by phone and by email for HR enquiries and provide basic advice and guidance in accordance with policies and procedures.
  • Developing and maintaining accurate records in line with data protection requirements via HR Management Information System, spreadsheets and personal files including DBS data and safeguarding, as well as running reports as required from the HRMIS and other databases.
  • Supporting the wider HR team in the preparation of information packs, reports and other paperwork, taking notes at meetings, etc.
  • OD and Learning support requires coordinating attendance and course bookings, setting up and managing training courses/events/activities via room booking, catering arrangements, ICT, liaising with trainers, delegates and presenters, room set up and close down, meet & greet at Management Practice Groups and other corporate events.
  • Equalities programme support including data monitoring, event support, communication.
  • To manage First Aid, membership and periodic renewals across the Council, ensuring they are completed within required timescales.
  • Provide administrative support for the Council’s Occupational Health service.
  • Update and maintain the HR information management system, including running reports and utilising the systems capability to make processes more robust and efficient.
  • Support the payroll team as required.
  • To work flexibly within the service area and corporately to undertake any other work and career development opportunities as required commensurate with the requirements of the grade.


“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:



  1. 5 GCSE’s (or equivalent) including English and Maths at Grade C or above.


Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience of working in an HR or training environment providing administrative support.
  3. Working as part of a team in a customer focused environment
  4. Experience of providing first line advice and guidance to managers and employees.
  5. Knowledge and experience of using HR management information systems.
  6. Knowledge of key employment policies to provide first line advice and guidance.
  7. Able to support HR Advisors and HR Business Partners in employee meetings and on projects as required.
  8. Effective organisation skills in order to work to deadlines and manage own work load.
  9. ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.


Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

Give yourself the best chance of success - View our CV Tip

Submit Your Application

Thank you for your interested in this job. Please use the form below to apply.

Please note we do not accept applications without a CV.
If you do not have a CV available right now, please click the "No CV?" button above and we will email you a reminder to add your CV to, when you can.

Drop files here browse files ...
If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: OCC TCL0007 2999 / 1
HR Support Officer/Admin – Human Resources
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Email Job Reminder

If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.

Job Ref: OCC TCL0007 2999 / 1
HR Support Officer/Admin – Human Resources
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

    New Search

    Are you sure you want to delete this file?