HR Clerical Assistant/Admin – Human Resources

HR Clerical Assistant/Admin – Human Resources 150 150 TCLRec
HR Clerical Assistant/Admin – Human Resources
Hengoed, Wales
Contract / Temporary

Caerphilly 5239115

Posted: 27th October 2023 14:33
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  • Pay Rate:

    £10.98 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 4-5 months

  • Hengoed, Wales,

    CF82 7PG

What's involved with this role:

Temporary HR Clerical Assistant/Admin – Human Resources

Reference no:  Caerphilly 5239115

Pay Rate: £10.98 per hour PAYE 

Hours per week: 37 Monday – Friday, normal working hours

Role Length: This opening assignment is for 4-5 months

City: Hengoed, Wales

Office based role, although there may be opportunities to work remotely depending on service needs

The purpose of the role is to provide clerical support to the HR Department Teams, deliver high quality HR and Payroll services to managers and staff across the organisation.

Key Responsibilities:

  • Ensure data is recorded accurately on the HR databases and information is stored correctly on the relevant system.
  • Ensure information is processed efficiently to ensure the delivery of high quality HR services to the Authority.
  • Provide relevant advice and guidance on systems and procedures and refer to senior staff when appropriate.
  • Provide effective and efficient support to HR Teams to ensure the delivery of high quality HR services to the Authority.
  • Responsible for the accurate filing and retrieval of confidential and sensitive data on both manual and computerised systems within the Department. This information and data must be handled in line with the provisions of the Data Protection Act 1988.
  • Accurate input of data in computerised HR systems which include HR, Payroll and Time Recording databases as well as spreadsheets.
  • Draft and distribute correspondence, using standard templates where appropriate.
  • Administer financial processes for the service area.
  • Photocopy, print and collate documents including case files.
  • Destruction of documents in line with the Department’s Information Management Policy.
  • Deal with internal and external mail.
  • Process DBS applications and renewals for job applicants, employees, Elected Members and for staff employed in external organisations for whom the Authority acts as an Umbrella Body.


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:



  1. 5 GSCEs Grade A*-C or equivalent.
  2. NVQ Level 2 in Administration desirable.


Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience of working in an administrative team.
  3. Good oral and written communication skills with the ability to tailor communication to suit a range of contacts.
  4. Ability to follow process and procedures and complete assigned work with high levels of accuracy and efficiency within given deadlines.
  5. Demonstrable good customer service skills.
  6. ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Caerphilly 5239115
HR Clerical Assistant/Admin – Human Resources
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Caerphilly 5239115
HR Clerical Assistant/Admin – Human Resources
Client Category: Local Authority

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