Finance Assistant – Facilities Management

Finance Assistant – Facilities Management 150 150 TCLRec
Finance Assistant – Facilities Management
Oxford, Oxfordshire
Contract / Temporary

Oxfordshire 5228342

Posted: 17th May 2023 09:38
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  • Pay Rate:

    £13.45 per hour PAYE

  • Hours per Week:

    35-37 Monday – Friday, normal working hours

  • This opening assignment is for 6 months

  • Oxford, Oxfordshire,

    OX4 3LX

What's involved with this role:


Temporary Finance Assistant – Facilities Management

Reference no: Oxfordshire 5228342

Pay rate:£13.45 per hour PAYE

Role Length: This opening assignment is for 6 months

The post holder will provide a full range of property and premises support duties and will be responsible for the recording of all financial transactions within the local office and making cash and cheque payments to clients and staff as required.

Key responsibilities:

  • Assist the Site Manager and Facilities Assistants in undertaking all Property duties at the site.
  • Support other localities if required.
  • Deputise for Site Manager or Assistant Site Manager as required.
  • Take responsibility for recognizing all areas of premises/building health and safety raising concerns and highlighting issues.
  • Test Fire alarm, Panic alarm and the checking of fire extinguishers are correctly placed.
  • Act as fire coordinatorand to assist in building evacuation for fire and bomb alerts.
  • Acting as first point of contact for all client financial enquiries,
  • Check and code invoices and passing for payment and the recording of commitments for all expenditure from office budgets.
  • Upon receipt, take into custody and ensure the safety of monies, cash, property and other documents
  • Maintain accurate inventory of all items in the safe.
  • Check home to school transport payments are processed in line with designated procedures.
  • Check non-school attendance fines are processed in line with designated procedures.
  • Manage payments from charitable organisations; maintain proper audit trails of all transactions against each client/budget.
  • Raise and process orders using the procurement system in accordance with properly authorised requests.
  • Monitor expenditure to ensure best value and quality of service.
  • Prepare documentation on a monthly basis for internal re-charging to teams.
  • Prepare all cash and cheque payments made from Money Management/Petty Cash


“Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:


Experience & Knowledge / Technical skills

  • GCSE pass or equivalent in English & Maths
  • Demonstrable knowledge of financial management.
  • Experienced in handling cash in a work environment, filing systems and record keeping
  • Experience in facilities management including post, reception, cleaning, security
  • Knowledge of the latest legislative requirements as they relate to the Service
  • Demonstrable experience of delivery and effective engagement with customers /stakeholders within a complex public service context.


Skills & Abilities

  • Working accurately with numbers
  • Ability to working to tight deadlines
  • Awareness of confidentiality, understanding of the requirements of an office environment.
  • Excellent communication skills both oral & written
  • Ability to work under pressure, meet challenging deadlines and organise workplans.
  • ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. 

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.


Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.



Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

Give yourself the best chance of success - View our CV Tip

Submit Your Application

Thank you for your interested in this job. Please use the form below to apply.

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If you do not have a CV available right now, please click the "No CV?" button above and we will email you a reminder to add your CV to, when you can.

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Oxfordshire 5228342
Finance Assistant – Facilities Management
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.

Job Ref: Oxfordshire 5228342
Finance Assistant – Facilities Management
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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