Executive Support Admin Officer

Executive Support Admin Officer 150 150 tcl-admin
Executive Support Admin Officer
KENSINGTON, LONDON
Interim Position

K&C 5222892

Posted: 25th January 2023 11:14
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  • Pay Rate:

    £21.10 per hour PAYE

  • Hours per Week:

    36 Monday – Friday, normal working hours

  • This opening assignment is for 2-3 months

  • KENSINGTON, LONDON,

    W8 7NX

What's involved with this role:

Interim Executive Support Admin Officer   

Reference no: K&C 5222892   

Pay rate £21.10 per hour PAYE   

Working in the Leader’s Office, you will play an important part in the work of the Council and the Leadership Team. Reporting into the team’s ‘Operations’ function and working on a day-to-day basis alongside the Strategic Advisors, your main responsibility will be to provide administrative and diary support to members of the Leadership Team 

Key responsibilities: 

 

  • Diary Management, in including the arrangement of internal and external meetings and appointments, preparation and despatch of invitations to meetings and events and the monitoring of responses, managing room bookings and refreshments, as required.  
  • Working alongside the Strategic Advisors, to assist with the preparation and dispatch of meeting reports and papers, arranging printed copies as required  
  • Working alongside the Strategic Advisors to assist with the Lead Member’s casework, updating records and databases and following up on responses, ensuring professional records are kept adhering to GDPR requirements 
  • Working with the Strategic Advisors to handle confidential correspondence when necessary and respond to enquiries via telephone, post or in person. This includes supporting some of our most vulnerable residents to assist in linking them with the services they require. 
  • Arranging travel and booking transport as required 
  • Assisting with basic IT queries relating to the Lead Members  
  • Assist with welcoming external visitors to the Town Hall, providing refreshments as required 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria: 

  • Grade C or above in at least five GCSEs and/or A levels or equivalent. They may also have a lower-level Apprenticeship or other relevant qualifications and experience 
  • Demonstrable previous experience of managing multiple complex diaries at senior executive level 
  • Experience of working with confidential / sensitive information 
  • Significant experience of working with Microsoft Office applications, especially Outlook, Word, Excel and PowerPoint 
  • Previous experience of delivering a wide range of administrative functions 
  • Effective communication skills both written and oral 
  • Ability to work without supervision, using own initiative to prioritise own and others’ needs to tight deadlines 
  • Ability to work well in a team 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD. 

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application. 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. 


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items: 

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours. 
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this. 
  3. Your availability to work either immediately, or at short notice. 
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed. 

 

Other preferable/desirable details to include on your CV, if applicable: 

  1. Any local authority/public sector experience 
  2. Any relevant qualifications held or being studied for. 

ALD 

Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: K&C 5222892
Executive Support Admin Officer
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.


Job Ref: K&C 5222892
Executive Support Admin Officer
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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