Electoral Services Officer/ Admin

Electoral Services Officer/ Admin 150 150 TCLRec
Electoral Services Officer/ Admin
LEAMINGTON SPA
Contract / Temporary

Warwick 5243095

Posted: 10th January 2024 15:56
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  • Pay Rate:

    £15.70 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, 08:45 - 17:15

  • This opening assignment is for 2-3 months

  • LEAMINGTON SPA,

    CV32 5HZ

What's involved with this role:

Temporary Electoral Services Officer/ Admin

Reference no: Warwick 5243095

Pay Rate: £15.70 per hour PAYE

37 Monday – Friday, 08:45 - 17:15

This opening assignment is for 2-3 months

City: LEAMINGTON SPA

Having the responsibility for the daily electoral registration of electors within Warwick District, managing and maintaining electoral information and implementation of changes to be made, providing efficient and effective support and assistance to the Electoral Services Manager, Deputy Returning Officer & Deputy Electoral Registration Officer in the management and development of the Council’s statutory Electoral Services.

Key Responsibilities

  • Having the sole responsibility for the planning and management of the daily work flow and training for the Electoral Services Assistant and the Electoral Services Support & IER Canvasser and the recruitment, appointment and training of temporary staff employed to undertake Canvassing and Electoral duties. The secure maintenance of all data and paper records ensuring deliverance of a high quality service.
  • Responsible for the planning and daily management of electors registering to vote within the District. The secure loading of personal electoral information to and from the national website, ensuring confidentiality is respected and maintained at all times when managing personal data via the electronic work queues and or paper documents. Monthly reporting to government bodies and political parties of all amendments and changes made and the republishing of the electoral register.
  • Responsible for the daily management maintaining Absent Voter records and the registration of special category voters ensuring that all categories of electors are not disenfranchised from voting. Ensuring that confidentiality is respected and maintained at all times when managing personal data via electronic work queues and/or paper documents.
  • Undertaking a leading and responsible role in the planning, risk management, organisation and management of the running of all elections and referenda held within the District.
  • Undertaking a leading and responsible role in the planning, risk management, organisation and management of the running of the annual electoral registration canvass and annual publication of the revised electoral register.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

Qualifications:

  • Educated to HNC level or equivalent and hold the Certificate in Electoral Administration.
  • Hold a current driving license

Knowledge:

Detailed knowledge and understanding of Elections Law and Electoral Registration (IER) and of guidance and current developments in the profession.

Exeperience:

  • Have 3-5 years working experience of Electoral Administration.
  • Experience of the planning and preparation for the holding of national and local Elections and Referendum, the recruitment and supervising of casual staff.
  • Experience of organising the annual Electoral Registration Canvass, the recruitment and supervising casual staff.
  • Experience of all aspects of Individual Electoral Registration (IER).
  • Experience of Elections and Electoral Registration Risk Management.
  • Experience of using Election/Electoral Registration software.

Skills & Abilities:

  • Excellent written, oral communication and presentation skills.
  • Excellent motivation skills.
  • Excellent administrative and organisational skills.
  • High level of computer literacy and proven skills in use of data matching/data searching.
  • Ability to work under pressure to meet statutory deadlines for prolonged periods of time i.e. during registration and election periods.
  • Ability to manage changing and conflicting demands.
  • Ability to maintain confidentiality and work within politically sensitive environment.
  • A flexible approach with the ability to organise and prioritise own workload.

ALD

Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Warwick 5243095
Electoral Services Officer/ Admin
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Warwick 5243095
Electoral Services Officer/ Admin
Client Category: Local Authority

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