Conveyancing Coordinator – Property Services

Conveyancing Coordinator – Property Services 150 150 TCLRec
Conveyancing Coordinator – Property Services

ATR TCL 5246584

Posted: 20th March 2024 08:24
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  • Pay Rate:

    £30,302.00 per annum

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • Permanent

  • Wiltshire
What's involved with this role:

Interim Conveyancing Coordinator – Property Services

Reference no:  ATR TCL 5246584

Pay Rate: £30,302.00 per annum  

37 hours Monday – Friday, normal working hours


City: Wiltshire

Candidates must be prepared to travel.

The Conveyancing Coordinator will provide conveyancing support to the Strategic Asset Management Team in relation to land & property disposals.

To liaise with colleagues across the Asset Transactions & Strategic Asset Appraisal Team, as well as external legal representatives in respect of land and property matters such as the implementation and release of rights and covenants, always with the best interest of the Group in mind.

Key Responsibilities:

  • Assist the team in the delivery of large volume disposals of void properties and land holdings via private treaty and auction, as well as acquisitions of properties through stock transfers and private treaty. Coordinating the internal conveyancing process from the approval stage through to post completion.
  • Provide conveyancing and project support to the teams on disposals, acquisitions and strategic reviews and help to de-risk properties and land prior to disposal.
  • Instruct and liaise with professionals including solicitors, agents, valuers and lenders in respect of a disposal and other consequential land matters which may include restrictions, easements, charges, sales of surplus land, deeds of variation, etc. as a representative of the Group.
  • Collate legal packs and complete on behalf of the Group the conveyancing protocol forms including Sellers Property Information form, Leasehold Information form and Commercial property standard enquiries where applicable. With the assistance of our operational teams and other resources you will respond to enquiries received from our legal representatives which may be raised by a prospective Buyer.
  • Undergo site visits to assist with the defining of boundaries, establishing rights of way and clarifying responsibilities for shared services and amenities.
  • Review new and existing legal documents including Title documents and liaise with our legal representatives in accordance with established Group Protocol for land matters and advise other teams and colleagues accordingly.
  • Approve and facilitate completion of miscellaneous legal documentation prepared by our legal representative including the Contract for Sale, Transfer Deed, Leases, Notifications of Discharge, Certificates of Compliance, Deeds of Covenant, and other Deeds as may be applicable.
  • Co-ordinate the signing and sealing of documents within agreed timescales and in accordance with Governance processes and obtain where necessary internal and external legal, regulatory and lender consents.
  • Ensure appropriate detailed case management records are filed appropriately and kept up to date.
  • To comply with all Conveyancing law, policies, procedures and codes of conduct within agreed timescales and cost-effective basis.
  • Contribute to the improvement of services & systems, planning, organisation and monitoring of work in the conveyancing phase of disposal projects.
  • Promote and maintain professional relationships with estate agents, auctions houses, valuers, solicitors and professional consultants.



NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:



  1. Educated to GCSE Standard (or equivalent), including English and Maths at C grade or above.
  2. Full driving licence is essential as travelling between offices and conducting site visits is required.



  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience working within a property law and conveyancing environment is essential to the role.
  3. Comprehensive understanding of the principle of title and property documentation and the conveyancing process.
  4. Understanding of the responsibilities placed by the statutory obligations governing this sector.


Skills & Abilities:

  1. Excellent communication skills and ability to convey complex information to various audiences is essential.
  2. Well organised and pragmatic, process driven and able to use initiative when working independently.
  3. Ability to maintain a high level of accuracy and attention to detail, particularly when working under pressure.
  4. Good at analysing problems and can readily provide solutions.
  5. Ability to demonstrate a high level of customer service in all undertakings.
  6. Ability to coordinate multiple projects and prioritise workloads in a changing environment.
  7. Ability to work within a team environment, developing strong and productive internal and external relationships with colleagues and stakeholders.
  8. Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).




Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: ATR TCL 5246584
Conveyancing Coordinator – Property Services
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: ATR TCL 5246584
Conveyancing Coordinator – Property Services
Client Category: Local Authority

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