Conference Record Taker/Administrator – Resources

Conference Record Taker/Administrator – Resources 150 150 TCLRec
Conference Record Taker/Administrator – Resources
Morden, London
Contract / Temporary

Merton 5235944

Posted: 14th September 2023 08:42
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  • Pay Rate:

    £16.82 per hour PAYE

  • Hours per Week:

    35 Monday – Friday, normal working hours

  • This opening assignment is for 10-11 months

  • Morden, London,

    SM4 5DX

What's involved with this role:

Temporary Conference Record Taker/Administrator – Resources

Reference no:  Merton 5235944

Pay Rate: £16.82 per hour PAYE 

35 hours Monday – Friday, normal working hours

This opening assignment is for 10-11 months

City: Morden, London

Hybrid working – 3 days in the office

Proven minute taking skills and experience are essential for this role.

A specialist minute taker is required to assist in the provision of flexible, proficient and confidential minute taking and administrative service within Children, Lifelong Learning & Families Department, dealing with extremely sensitive and highly confidential information, within established policies and procedures and to strict deadlines.


Key Responsibilities:

  • Administer and attend multi-agency Child Protection Case Conference and Review meetings.
  • Take and produce clear, relevant and accurate records of decisions and recommendations, and minutes of complex child protection meetings, within preset timescales and deadlines.
  • Circulate, via agreed secure electronic methods, decisions and recommendations and minutes.
  • Maintain up to date knowledge of and apply complex internal processes and procedures in relation to the administration.
  • Record and update case information on a range of workflow spreadsheets, used to track the progress of cases throughout the system and identify, raise and resolve, issues around missing data, incorrect data or missed deadlines as necessary
  • Input, interrogate and extract information from a range of specialist databases and spreadsheets, including ICS, Probase and Viewpoint, acting in accordance with Data Protection Act principles and maintaining confidentiality at all times.
  • Maintain and apply an up to date knowledge and understanding of systems and protocols relating to child protection issues
  • Liaise with professional colleagues and members of multi-agency groups to obtain detailed and accurate information, essential to the meeting and decision making processes.



NB: Please feel free to apply to us direct via job[email protected] by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:



  • Minimum RSA Stage 2 Typing or Word processing OR NVQ Level 2 in Business & Admin.
  • GCSE Level English Grade A-C.
  • NVQ Level 3 in Business Admin or equivalent.



  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Experience of working in an administrative setting for a minimum period of 3 years including previous experience of taking formal written minutes, on a regular basis and ideally within a public sector organisation.
  3. Extensive experience of using spreadsheets, databases and word processing packages routinely the workplace.
  4. Minute taking skills and experience are essential for this role.


Skills & Abilities:

  1. Able to carry out a variety of working practices and apply complex regulations, rules, procedures and processes, within pre-set timescales.
  2. Ability to work under stress and when meetings are arranged at a very short notice.
  3. Able to demonstrate excellent written skills and draft documents in a logical and accurate manner.
  4. Able to deal with and accurately record sensitive information relating to children which may be distressing and/or disturbing.
  5. Able to work on own initiative and manage the competing demands by effective self management, motivation and prioritisation.
  6. Able to identify, extract and summarise key information provided in meetings in the form of minutes, records etc.
  7. Able to implement, maintain and manage accurate information retention systems both manual and computerised.
  8. Ability to adopt a process of continual improvement and suggest ways of working more efficiently and effectively to improve service delivery.
  9. Able to arrange events, manage diaries and service meetings, producing agendas and minutes.
  10. Able to communicate sensitively and in an appropriate manner which considers the diverse needs of our communities.
  11. Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Merton 5235944
Conference Record Taker/Administrator – Resources
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Merton 5235944
Conference Record Taker/Administrator – Resources
Client Category: Local Authority

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