Conference & Panel Co-Ordinator/Admin

Conference & Panel Co-Ordinator/Admin 150 150 TCLRec
Conference & Panel Co-Ordinator/Admin
Stoke on Trent, Staffordshire
Contract / Temporary

Stoke 5235546

Posted: 8th September 2023 08:45
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  • Pay Rate:

    £11.59 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 2 months

  • Stoke on Trent, Staffordshire,

    ST4 1RN

What's involved with this role:

Temporary Conference & Panel Co-Ordinator/Admin

Reference no:  Stoke 5235546

Pay Rate: £11.59 per hour PAYE 

37 Monday – Friday, normal working hours

This opening assignment is for 2 months

City: Stoke on Trent, Staffordshire

Standard DBS disclosure is listed as a requirement for this role

Proven minute taking skills and experience are essential for this role.

The purpose of the role is to provide an effective Service Support service for meetings, Conferences, Reviews, Adoption and Fostering Panels and other meetings as required.  Arranging dates and venues; ensuring that appropriate refreshments are provided, sending out invitations, travelling to meetings/conferences, minute meetings, producing related word-processed materials, despatching reports of proceedings and resolutions and ensuring that any agreed administrative action is taken.


Key Responsibilities:

  • Arrange dates and venues in conjunction with internal and external customers and managers, producing word processed materials and distribution of reports.
  • Prepare and produce a range of documents, utilising most appropriate methods to achieve maximum quality possible, this to include word processing, audio and copy typing, etc.
  • Support the Service by prioritising planned and unexpected requests in the process of maintaining appropriate diaries.
  • Receive, sort and distribute mail within the location specified and despatch outgoing mail.
  • Undertake photocopying/collating/distribution of documents (including faxes).
  • Access, input and retrieve information using Corporate and Departmental information systems (manual and computerised).
  • Maintain up-to-date information on files, lists and records as required (manual and/or computerised) and ensure easy retrieval of the same information.
  • Provide backup with the operation and reconciliation of the Imprest account including encashment of imprest account cheques.
  • Provide backup with the reconciliation.
  • Provide backup with the arrangement of day-to-day financial transactions in accordance with Corporate financial regulations including receipt, payment and reconciliation of cash into the City fund, custody and control of official order books, receipt books and other controlled stationery as required.


NB: Please feel free to apply to us direct via job[email protected] by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.


***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.


Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Ability to demonstrate experience of positive and effective working relationships.
  3. Minute taking experience including efficient production of notes.
  4. Good oral and written communication skills.
  5. Good administrative skills.
  6. Good organisational skills.
  7. Ability to travel to meetings away from the office base.
  8. Strong IT skills including Microsoft packages or equivalent (e.g., G Suite).



Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Stoke 5235546
Conference & Panel Co-Ordinator/Admin
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

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Job Ref: Stoke 5235546
Conference & Panel Co-Ordinator/Admin
Client Category: Local Authority

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Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

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