Conference Administrator – Safeguarding

Conference Administrator – Safeguarding 150 150 tcl-admin
Conference Administrator – Safeguarding
Contract / Temporary

W Sussex RQ782436

Posted: 16th January 2023 09:07
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  • Pay Rate:

    Up to £11.69 per hour PAYE, depending on experience

  • Hours per Week:

    35 Monday – Friday, normal working hours

  • This opening assignment is for 3 months

  • HORSHAM, Sussex,

    RH12 1XA

What's involved with this role:

Full Job Title: Temporary Conference Administrator – Safeguarding

Job Reference: W Sussex RQ782436

Pay Rate: Up to £11.69 per hour PAYE, depending on experience

Standard DBS disclosure required

Please note these roles require a mix of home and office working. This role can be worked from Horsham or Bognor; please state preference on your application.

Minute taking skills and experience are essential for this role.

A member of the Business Services team who is responsible for providing a range of administrative support within and across safeguarding administration services as determined by the Team Manager or Business Service Manager.

Responsible for the provision of an effective and efficient, professional and flexible administrative service to support our client. Undertaking a range of administrative tasks as directed and maintaining excellent customer service and standards of work in order to uphold and enhance the reputation of the Business Services team.

Working on an assignment basis the Safeguarding Administrator will provide a range of administrative services requiring daily liaison with colleagues of all levels in both the Business Services and Council teams. Regular contact with people who use the Council’s services, who may, at times, be distressed or angry. The Safeguarding Administrator will be expected to adopt a flexible attitude to take account of the changing needs of both the Business Services and Council teams.

  • Taking notes or formal minutes (electronically) at meetings such as Adult or Child protection safeguarding case conferences or other such meetings whether there is a statutory or legal requirement to document the content of the meeting; including the use of medical and pharmaceutical terminology.
  • Providing a ‘Meet and Greet’ service.
  • Typing, formatting and presentation of documents such as reports, minutes, emails, letters, presentations.
  • Data entry to maintain or create spreadsheets and databases for the purpose of gathering statistics or record keeping.
  • View, update and maintain bespoke IT systems, responsible for the accuracy, confidentiality and security.
  • Ensuring the accurate and prompt filing of papers to manual or electronic filing systems and the update of tracking systems. Retrieval and archiving of files to file stores. Prepare new paper or electronic files and labels where required.
  • Liaising with partners such as Council teams, GPs, schools, mental health services, voluntary service agencies or police.
  • To co-ordinate case conferences or events which involve arranging dates, booking of rooms, informing attendees of arrangements and secure distribution of highly confidential papers.
  • Providing training to colleagues on administrative tasks, processes or systems.
  • As a member of a resource team, undertaking other administrative work consistent with the scope of the post as requested.


Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

  1. Minimum of 12 months recent office administration experience in a similar role, or context and ideally within a public sector organisation
  2. Proven ability to take and transcribe detailed and accurate meeting minutes.
  3. Team Player
  4. Good problem solving skills and ability to use initiative
  5. Excellent Customer Service skills
  6. Accuracy and attention to detail
  7. Demonstrable experience of accurate and timely data input and data management
  8. Excellent communication skills – both verbal & written
  9. ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite)


NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. *** Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  5. Please refer to the Role Requirements section above – your CV must address the requirements listed

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: W Sussex RQ782436
Conference Administrator – Safeguarding
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.

Job Ref: W Sussex RQ782436
Conference Administrator – Safeguarding
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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