Cabinet Admin Support Officer x2 – Chief Executive

Cabinet Admin Support Officer x2 – Chief Executive 150 150 tcl-admin
Cabinet Admin Support Officer x2 – Chief Executive
HACKNEY, London
Contract / Temporary

Hackney RQ733933+ RQ737038

Posted: 17th November 2022 12:46
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  • Pay Rate:

    £18.61 per hour PAYE

  • Hours per Week:

    36 Monday – Friday, normal working hours

  • This opening assignment is for 3 months

  • HACKNEY, London,

    E8 1EA

What's involved with this role:

Full Job Title: Temporary Cabinet Admin Support Officer x2 – Chief Executive

Job Reference: Hackney RQ733933+ RQ737038

Pay Rate: £18.61 per hour PAYE

Minute taking skills and experience are essential for this role

Must be able to work physically in the office (Hackney Town Hall) a minimum of two days per week.

As the Cabinet Support Officer you will be responsible for delivering a seamless and high quality support service to members of the Mayor’s Cabinet and will also liaise closely with the Mayor, senior officers and their teams.

This is a wide ranging and challenging role responsible for managing diaries, briefing requests and correspondence on a daily basis operating in a politically sensitive environment.

You will need to be a highly motivated, proactive individual with strong organisational and communication skills, and the ability to work with members and officers across all parts of the organisation.

Due to the nature of the role, experience of working under pressure in a similar role providing support to a senior manager or a politician at a high level is essential.

You must also have experience in independently carrying out duties effectively.

Good knowledge and understanding or experience in a political or local government environment is desirable but not essential.

 

Specific Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

  1. Knowledge & Experience:
    1. Political nous, and knowledge of local government policies and political and legislative developments, as well as the local government legislative and financial framework
    2. Good knowledge and understanding of current issues facing London local authorities.
    3. Substantial experience in a similar role providing support to a senior manager or politician, providing a range of support services including diary management, and drafting letters and reports.
    4. Experience of attending high-level meetings and taking accurate notes to ensure any follow-up work required is recorded and monitored.
    5. Experience of handling and responding to enquiries and complaints from a wide range of individuals and organisations.
    6. Experience of dealing with sensitive and confidential issues.
    7. Able to use own initiative to be proactive and work independently to ensure tasks are completed on time and to the required standard.
    8. Must have recent, substantial experience of providing high level administrative support to a Chief Officer or Senior Manager in a large organisation (including comprehensive diary and inbox management).
    9. Must have experience of attending high level meetings and taking accurate meeting notes and recording action points for circulation.
    10. Must have experience in using Google packages (Gmail, Docs, Sheets and Slides). -Stakeholder management experience highly preferred.
    11. Experience of working in a political office is preferred. 
  2. Skills & Abilities:
    1. Ability to plan and manage the diary of two or more Cabinet members, including the daily and future scheduling of meetings and work projects.
    2. Ability to produce high quality documents using a range of software packages including Google Suite and Microsoft Office.
    3. Excellent time management skills to develop effective work plans, set priorities, meet deadlines and prioritise conflicting demands.
    4. Ability to communicate effectively at all levels both orally and in writing in order to promote the Mayor and Cabinet in a positive and professional manner.
    5. Ability to work closely with the Mayor and Cabinet and develop and manage relationships and effective working links across the authority and with external organisations.
    6. Ability to undertake research and information gathering on particular topics on own initiative, including good analytical and problem solving skills.
    7. Ability to organise and co-ordinate briefings for Cabinet members through liaison with appropriate Chief Officers or their nominees.
    8. Proven ability in developing and maintaining a wide range of office systems to ensure efficiency and the smooth running of the office.
    9. Proactive and intellectually curious - takes an interest in Mayor and Cabinet portfolios and the wider Council and political context, able to learn more about the issues, take ownership of tasks, follow up actions
  3. Strong IT skills including Microsoft packages

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. *** Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
  5. Please refer to the Role Requirements section above – your CV must address the requirements listed

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for

N

Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Hackney RQ733933+ RQ737038
Cabinet Admin Support Officer x2 – Chief Executive
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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Job Ref: Hackney RQ733933+ RQ737038
Cabinet Admin Support Officer x2 – Chief Executive
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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