Business Support Officer / Admin – Public Health

Business Support Officer / Admin – Public Health 150 150 TCLRec
Business Support Officer / Admin - Public Health
Contract / Temporary

Dorset 5239363

Posted: 31st October 2023 18:09
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  • Pay Rate:

    up to £12.51 per hour PAYE depending on experience

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 2-3 months


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What's involved with this role:

Temporary Business Support Officer / Admin - Public Health

Reference no: Dorset 5239363

Pay Rate: up to £12.51 per hour PAYE depending on experience

37 Monday – Friday, normal working hours

This opening assignment is for 2-3 months


The candidate will need to be flexible to work on a hybrid basis at least 2 days a week in the office - Dorchester and 3 days working from home. Ideally candidate will need to be local.

To provide a wide range of administrative and related project support relating to the day to day operation of the Business Support team within Public Health. Manage the day to day running and resources of the Business Support team.

Manage and monitor administrative procedures, systems and/or project documentation to ensure current requirements are met and to contribute to their development and continuous improvement. Provide a central point of contact within Public Health, ensuring the provision of high quality service

Key Responsibilities:

  • Act as first point of contact for enquiries through all forms of media on behalf of Public Health Dorset, aiming to assist as fully as possible, filter calls and respond to correspondence as appropriate and pass on internally to the suitable person as necessary. Log all tracking actions, monitor and follow up regularly and as necessary.
  • Provide office services as required, which may include attending and minuting meetings; diary and travel arrangements; word processing of reports, presentations, and/or project related documents.
  • Undertake individual project work or administrative duties of a more specific nature in relation to the support of Public Health as required.
  • Create, maintain and interrogate confidential manual and digital information, Office 365 Teams sites and channels, within legislative boundaries as appropriate, to ensure accurate and current data is maintained.
  • Undertake research and analyse data and records as required to ensure routine management and/or financial information is available.
  • Maintain information relating to Public Health in various forms as required which may include monitoring and maintenance of Office 365 Teams sites; promoting the work undertaken by Public Health and/or assisting in the organisation of events as appropriate.
  • Undertake and monitor financial procedures as required, which may include budget monitoring, purchase orders and payments; involvement in the monitoring of project and service budgets and/or supporting the process of quotations and orders.
  • Act as the designated point of contact for Public Health, providing advice and responding on behalf of senior officers as appropriate. Build contacts and relationships with a wide range of colleagues, partners and external stakeholders, keeping senior officers informed and updated.
  • Support recruitment processes, including adverts, interviews and liaison with agencies.
  • Provide support and cover in the absence of the manager as required.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:


  • NVQ 3/BTEC National Certificate or equivalent in Administration/Business studies or evidence of equivalent skill level.


  • Proven effective knowledge of office practices and administrative procedures.
  • Excellent knowledge of administrative procedures, with the ability to review, adapt and roll out improvements to support the efficient functioning of Public Health
  • Proven knowledge and ability in a range of IT systems, including Office 365, Word, Excel, Outlook and databases.
  • An understanding and an ability to increase knowledge of national and local policy, legislation and developments in relation to Public Health.
  • An understanding and ability to increase knowledge of Council policy, legislation and developments.


  • Significant experience in an administrative role, using digital systems.
  • Experience of using a range of IT systems, including Office 365, Word, Excel, Outlook and databases.
  • Experience of minuting meetings and producing documents to a high quality standard.
  • Experience of project management principles and proven skills in supporting a project.
  • Previous relevant experience in a similar function.

Skills & Abilities:

  • Data Entry Skills
  • Excellent oral and written communication and presentation skills.
  • Ability to communicate confidently with the public, colleagues, partners and external stakeholders at all levels, using tact, diplomacy and negotiation skills
  • Ability to retain information and produce accurate/quality work.
  • Ability to apply confidentiality to all information handled


Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Dorset 5239363
Business Support Officer / Admin - Public Health
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Dorset 5239363
Business Support Officer / Admin - Public Health
Client Category: Local Authority

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