Business Support Officer/Admin – Business Support *Re-opened

Business Support Officer/Admin – Business Support *Re-opened 150 150 TCLRec
Business Support Officer/Admin - Business Support *Re-opened
WARRINGTON
Contract / Temporary

Merseyside BL TCL 357766

Posted: 24th July 2023 11:42
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  • Pay Rate:

    £13.92 per hour PAYE

  • Hours per Week:

    36.50 Monday – Friday, normal working hours

  • This opening assignment is for 3 months

  • WARRINGTON,

    WA3 1LQ

What's involved with this role:

Temporary Business Support Officer/Administrator - Business Support *Re-opened*

Reference no: Merseyside BL TCL 357766   

Pay Rate: £13.92 per hour PAYE

37 Monday – Friday, normal working hours 

This opening assignment is for 3 months  

City: WARRINGTON   

NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure. 

SC & NVPP3 Vetting 

To provide a flexible, efficient and effective business support function, thus assisting to meet external and internal performance targets 

Key responsibilities: 

 

  • Process purchase orders of suppliers and services, ensuring compliance with financial regulations, availability of budget and exercising the principles of best value thus ensuring an effective service is provided.  
  • Undertake the routine authorisation and payment of purchase orders and non-order invoices. Check services have been received, cost centres and category codes are correct, including direct contact with suppliers of goods and services and liaison with Procurement Unit, to seek best practice and quality of goods and services, ensuring compliance with Financial Regulations.  
  • Responsible for issuing and managing the petty cash process, covert expenditure processes in relation to NIPs, Oyster Card and where appropriate and necessary covert payments ensuring compliance with financial regulations and record keeping.  
  • Provide pool car service, administering bookings, checking compliance with vehicle checks, service and repair schedules to ensure appropriate and effective use of vehicle fleet resources whilst ensuring compliance with all vehicle policies and standards.  
  • Arrange travel, accommodation and vehicle hire for officers and staff engaged in business. Maintain adequate levels of stationery and administrative equipment thus assisting officers and staff to undertake their roles. Monitor expenditure on travel claims, hotel expenses, Oyster cards etc. to assist with overall budget monitoring.  
  • Support the induction and leaver process for all seconded officers and staff. Undertaking a variety of administration functions including but not limited to: OST/First Aid booking management, allocation and return of kit and equipment (phones, laptops, etc.) arranging Force IT access both for Merseyside and across all regional forces, issuing and providing advice on policies and guidance in respect of processes.  
  • Act as the first point of contact for all visitors to the main HQ, ensuring compliance with visitors. Support facilities and Estates management duties undertaken by line manager ensuring compliance with H&S policies.  
  • Provide support for conferences, presentations and meetings including arrangements for bookings and hospitality, supporting Corporate Support and facilitating events including CPD, marketing campaigns, reward and recognition ceremonies for both internal and external events. Represent at meetings taking and producing minutes and updating action logs as and when required ensuring resilience and continuity of service is delivered and management information is produced when required.  
  • Maintain and update various databases and spreadsheets as required including but not limited to asset inventories ensuring accuracy and regular update to enable effective utilisation of all resources. Undertake statistical recording, updating systems to inform Home Office returns and local performance systems. 
  • Respond to routine correspondence and maintain appropriate records in an accurate manner, records management to include the storage, retention, disposal and retrieval of material. Undertake date inputting, audio typing and word processing of documentation including correspondence, statements and surveillance logs 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. 


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items: 

SC & NVPP3 Clearance 

 

Qualifications: 

  • Qualified or a willingness to qualify to NVQ Level 3 in Business Administration 

 

Knowledge: 

  • A solid understanding of policies and procedures in relation to Administration and Finance to enable post holder to assist in providing an effective service in accordance with Force procedures; including use of Finance System (CIVICA) and record keeping.  
  • Computer competence including knowledge of MS office packages in particular, Word, Excel and PowerPoint to assist in management reporting. Competence and experience in use of Microsoft Outlook including email, diary co-ordination, scheduling and tasking facilities. Copy and audio typing skills with some experience of minute taking. 

 

Experience: 

  • Must have experience of working within an administrative / clerical role dealing with confidential information working to deadlines and tight timescales within a busy environment. 
  • Experience of working on own initiative, investigating problems, developing solutions and taking timely action to resolve them. 
  • Experience of making decisions and taking appropriate action including effective and appropriate self-generated responses to email and general enquiries 

 

Skills & Abilities: 

  • Communication skills verbal and written together with the ability to brief Police Officers and Police Staff on processes and procedures. 
  • Ability to work flexibly with team members to achieve individual, team and organisational objectives maintaining high levels of customer care.   
  • Ability to collate and analyse data and produce management information as required.   
  • Ability to work with minimal supervision together with organisational skills in planning own workload to ensure deadlines are met.  
  • Assertiveness in order to foster best practice on use of equipment and Business Support processes to maximise resources. 

 

ALD 

Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: Merseyside BL TCL 357766
Business Support Officer/Admin - Business Support *Re-opened
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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Job Ref: Merseyside BL TCL 357766
Business Support Officer/Admin - Business Support *Re-opened
Client Category: Local Authority

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