Business Support Officer/Administrator

Temporary Business Support Officer/Administrator

Reference no:  Bradford 5228561

Pay Rate: £10.42 per hour PAYE National Minimum Wage Applies

This opening assignment is for 2-3 months

The post holder will assist in the provision of a flexible, proficient and constructive administrative and reception service dealing with generic and service specific duties.

Key Responsibilities:

• To deal with internal and external customers both face to face and over the telephone.
• Maintaining a range of information systems in line with service user guidelines and procedures;
• Liaison with other sections/department to verify information and/or seek authorisation for action;
• Interrogation of information databases and inputting to forms/databases, completing enquiries as appropriate.
• Participate in any specialist groups, contribute to the resolution of issues and assist in the development of new procedures to address new issues or operational methods.
• Provide financial and performance information to assist in the completion of internal and external financial and performance requirements.
• Procure and pay for goods and supplies in accordance with Council Procurement procedures and policies.
• To maintain and co-ordinate records as requested by managers;
• Organise diary management and appointments, arranging meetings, taking, writing up and circulating minutes and agendas where required.
• Collate information and communicate to relevant parties in preparation for meetings.
• Handle cash, operate a till and accurately record receipts and payments.
• To undertake calculations as appropriate to service need.
• Telephonist responsibility taking and distributing messages, logging and scanning of post.

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.

Skills & Experience:

1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
2. Ability to adopt a process of continual improvement and suggest ways of working more efficient and effectively to improve service delivery.
3. Knows and understands how to use, interpret, handle and communicate information
4. Able to work flexibly to accommodate the needs of the service.
5. Able to implement, maintain and manage accurate information retention systems both manual and computerised.
6. Able to deal with internal and external customers both face to face and over the telephone.
7. Able to arrange events, manage diaries and service meetings, producing agendas and minute meetings.
8. Able to confidently handle, count and reconcile large sums of coinage and notes.
9. Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.