Business Support Admin Assistant – Recycling & Waste

Business Support Admin Assistant – Recycling & Waste 150 150 tcl-admin
Business Support Admin Assistant - Recycling & Waste
Oxford, Oxfordshire
Contract / Temporary

OCC TCL230123

Posted: 23rd January 2023 12:55
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  • Pay Rate:

    £14.05 per hour PAYE

  • Hours per Week:

    37 Monday – Friday, normal working hours

  • This opening assignment is for 1 month until further notice

  • Oxford, Oxfordshire,

    OX1 1ND

What's involved with this role:

Temporary Business Support Admin Assistant - Recycling & Waste

Reference no:  OCC TCL230123

Pay Rate: £14.05 per hour PAYE

Office based

The purpose of the role is to provide administrative support to the Business Development & Fleet Team and Recycling & Waste operational team. This involves face to face, email and telephone contact with businesses, service users, the contact centre, operational managers and staff, ensuring excellent customer service is provided at all times.

Key Responsibilities:

  • Provide full and efficient administrative support to Business Development & Fleet team and Recycling & Waste operational team.
  • Input relevant data on to a range of systems, updating records to aid the smooth running for colleagues within the business.
  • Raise works orders and request for services.
  • Maintain a range of systems/databases/service records to support the business areas.
  • Proactively support initiatives to develop the business and generate income.
  • Taking payment for services and managing cash transaction in compliance with Council Financial Regulations.
  • Weekly reconciliation of payments received.
  • Produce statistical information to support the service area with regard to performance and budget monitoring.
  • Create, review and update working procedures.
  • Undertake and co-ordinate mail-merges for the business.
  • Assist with processing operational staff timesheets.
  • Liaise directly with businesses and services users wishing to organise/plan/enquire about services of the business.
  • As part of a team provide a reception function.
  • Participate in a rota to ensure effective Reception cover.

 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

 

Qualifications:

  1. Minimum GCSE Grade C or equivalent in Maths & English.

 

Skills & Experience:

  1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  2. Ability to communicate effectively both orally and in writing
  3. Ability to read and understand written procedures.
  4. Experience of working in an administrative support role in a busy office.
  5. Experience of dealing with members of the public and customers, including good customer care.
  6. Experience of cash handling and reconciliation.
  7. Experience of prioritising workload to meet demands of role.
  8. ICT Skills: Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

 


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

  1. Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  2. Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  3. Your availability to work either immediately, or at short notice.
  4. Please refer to the Role Requirements section above - your CV must address the requirements listed.

 

Other preferable/desirable details to include on your CV, if applicable:

  1. Any local authority/public sector experience
  2. Any relevant qualifications held or being studied for.

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Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:
Job Ref: OCC TCL230123
Business Support Admin Assistant - Recycling & Waste
Client Category: Local Authority

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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If you do not have a CV available right now please use this form to send yourself a reminder. When your CV is available, simply click the link in the email or alternatively reply to that email with your attached your CV.


Job Ref: OCC TCL230123
Business Support Admin Assistant - Recycling & Waste
Client Category: Local Authority

CV Tips

Your CV needs to be current with your most recent role. We won’t be able to submit it with any unexplained gaps in employment. It will save time and improve your chances of success if we can put your CV forward immediately without having to ask for revisions.

Your CV must cover the “Essential Requirements” of the role. Ideally you will address the “Essential Requirements” on each job description page directly, in a bullet point list. Please include any DBS details and other qualifications called for.

Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.

We do not put forward covering letters, so please ensure that your CV in contains all relevant information being called for.

We recommend that you consider sending us a CV suitably tailored CV for each role that you apply for. Job board aggregator sites will generally store only one version of your CV, which can be a bit limiting, so this is to your advantage.

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