Temporary Administrative Support Officer   

Reference no: Oxfordshire 5225459   

Pay rate up to £11.93 per hour PAYE depending on experience   

This opening assignment is for 3 months 

To work as part of a team of paid staff and volunteers to promote public access to and enjoyment of the collections in the care of the Oxfordshire Museums service by undertaking a range of administrative duties in support of the work of the service 

Key responsibilities: 

• To undertake a variety of general administrative tasks including responding to enquiries, processing requests for room and activity bookings, group visits etc. using electronic recording systems  
• To raise invoices and internal recharges for services delivered 
• To receive requests from the Museums Team to place orders for goods and services via IBC  
• To undertake a range of office management duties including dealing with emails/monitoring and maintaining supplies   
• To undertake data collection and recording for management purposes as required  
• To welcome visitors to the Museums Resource Centre   
• To de-alarm/alarm and open/close the site as and when required  
• To encourage the involvement of volunteers in various administrative duties and supervise their work as necessary  
• To cover for colleagues during absences and be able to travel to other museum service sites if required 

“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria: 

• Have had a good general education with GCSEs to include English and Maths or equivalent ie NVQ2 or above or Level 2 Functional Skills in English speaking, listening and communication and Mathematics 
• Have experience of ordering goods and services through electronic systems 
• Be able to manage competing priorities to meet deadlines 
• Be able to work effectively in a team, but also have the confidence and demonstrate the initiative needed to work independently without close supervision 

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD. 

If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application. 

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. 

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.